Pakistan >> Creative Associates International Inc. >> Umerkot, Thatta, Sajawal, Ghotki, Shikarpur

Admin & Finance Officer

Creative Associates International Inc.
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End Date: 22 Oct, 2017

Location :Umerkot, Thatta, Sajawal, Ghotki, Shikarpur
Country :Pakistan
Positions :5
Post Type:Job
Job Type :Full Time
Start Date :11 Oct, 2017

Background:

Creative Associates International (Creative) is a dynamic and fast-growing professional services firm that specializes in international development in the areas of education, democratic transitions and stabilization in post-conflict environments. Based in Washington, D.C., the firm has field presence in more than 20 countries worldwide with a strong and diverse portfolio that includes global contracts with the U.S. Agency for International Development (USAID) and other clients including the U.S. Department of State and the U.S. Department of Defense. The firm has earned a solid reputation among its clients and missions worldwide and is well-regarded by competitors and partners alike.

Project Description:

The USAID-funded Pakistan Reading Project (PRP), implemented by the International Rescue Committee and its partners, Creative Associates International, World Learning, and Institute of Rural Management, is working with the objective to support the provincial and regional departments of education throughout Pakistan to improve the reading skills of children in grades one and two. The project aims to achieve this goal through three distinct but interrelated components that work in synergy to affect the quality of early grade education: improved classroom learning environment for reading, improved policies and systems for reading, and community based support for reading in Pakistan.

Project Duration:

3 Years

Position Start Date:

Immediate

Reporting & Supervision:

This position will report to:

Direct reporting to District Manager

Dotted line reporting to Operations/Finance/HR/Security & IT Managers respectively 

This position will supervise the following positions:

  • Cleaner
  • Drivers (Rented Vehicles)
  • Security Guards

Job Overview/Summary

Under the supervision of District Manager the Admin & Finance Officer will assist the PRP program team in the following tasks:

Major Responsibilities:

Operations:

  • Maintain proper filling of office documents and maintain logs of office equipment for smooth running (Generators, Photocopiers, Scanners & Printers).
  • Support/oversee logistics arrangements for project activities.
  • Monitoring vehicle’s running on daily basis by updating the fuel record and log books. Accordingly maintain Fuel Consumption Reports, Vehicle Rental payment summary.
  • Responsible for procurement of office supplies keeping in view Creatives procurement matrix.
  • Focal person for preparation of EMRs (Event Management Request) related to all program activity of the district office in coordination with Provincial Office / Program Officer.
  • Custodian of district office inventory and makes sure to safe guard the assets.
  • Facilitate staff of Partners with further coordination with Provincial Office.
  • Assist Provincial Operations team for any other Ops activity.

Finance:

  • Maintaining Cost Sharing Files of districts as assigned by Finance Manager.
  • Monitoring and managing cash usage requirement of the district office.
  • Handling petty cash of the district.
  • Submit field advance request form to provincial finance team for the district office activities   and timely adjustments along with required documentations with provincial finance team.
  • Monitoring and managing cash usage requirement of the district office.
  • Provide assistance to Manager Finance during financial quires with relates to compliance.
  • Submitting paid copies of utility bills to provincial office.
  • Ensuring internal control procedures are followed for all cash disbursement, receipts and transfers.
  • Assist provincial finance team during field visits.
  • Assist Finance Manager for any finance related activity.

HR:

  • Coordinate with staff for monthly time sheets and submit same to Provincial HR.
  • Responsible for HR record (agreement, addendums, Performance Appraisals, Leave forms etc) approval, filing and dispatch.
  • Assist HR provincial office for any other HR activity.

IT/Inventory:

  • Data backup of desktop/laptops and secure it in safe place.
  • Coordinate with Provincial IT Manager to facilitate district staff regarding IT related issues.
  • Coordinate with Provincial IT Manager to facilitate ICT requirements of our prime partner.
  • Make Sure that IT/ICT policies/procedures are strictly adhered.

Safety & Security:

  • Coordinate with Security Manager regarding Security issues.
  • Assist staff in raising Incident Reports for loss / theft of project inventory & Incidents.
  • Reporting of daily staff travels to Security Manager.
  • Support in maintaining visitor / staff in out registers.

General/Program Support:

  • Provide administratively and logistic support required in implementing program activities in the district.
  • Responsible to conduct the program related events in the district.
  • Scanning the documents maintained them in appropriate folders.
  • Maintain proper inventory record of Teaching Learning Material.

Job Requirements:

Education:

  • Minimum Bachelor’s degree, Preferably in Business Administration/Finance.
  • Proficient in using MS office computer applications.

Work Experience:

  • Minimum Two (2) years of work experience is required, preferably in Administration, Logistics, Procurement management and Finance with development sector.
  • Experience of providing Administrative support to program activities will be considered a plus.

Demonstrated Skills and Competencies:

  • Demonstrated reliability regarding attendance and work performance;
  • Good communication and interpersonal skills to deal with a diverse clientele and staff;
  • Courteous and professional demeanor with experience providing customer service;
  • Experience in organizing and filing information;
  • Attention to detail and ability to follow up on tasks to completion;
  • Flexibility and ability to work in busy environment;

Language Skills: 

  • Have good written communication skills and can communicate in both verbal and written Urdu/Sindhi and English language.

Physical Demands:

While performing the duties of this job, the employee may occasionally be required to lift and/or move up to 20-25 pounds.

The organization is an equal opportunity employer, qualified female candidates are encouraged to apply. Due to urgency,this position may be filled before the due date.

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