Pakistan Red Crescent
Deputy Director Administration (Grade -18)
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Posted date 7th October, 2022 Last date to apply 20th October, 2022
Country Pakistan Locations PRCS NHQ, Islamabad
Category Community & Social Services
Status Closed

 

Job Title : Deputy Director Administration ( Grade -18)

Location

PRCS NHQ Islamabad

Department:

Administration

Reporting to

Secretary General

Organization Vision

Saving Lives, Uniting People, and changing minds for healthy, safe and resilient communities

Organization Mission

The Leading humanitarian organization of Pakistan, Committed to prevent and alleviate human sufferings by mobilizing the power of humanity through volunteers.

PRCS Fundamental Principles

Humanity

Impartiality

Neutrality

Independence

Volunteer Service

Unity

Universality

Position Objectives:

Coordinating operations, ensure functionality, maintenance equipment, stocking the supplies, sustaining the facility/PRCS

S.No

Specific Duties, Responsibilities, and Accountabilities:

  •  

Plan and coordinate administrative procedures and systems and devising ways to streamline processes

  •  

Assess staff performance and provide coaching and guidance to ensure maximum efficiency

  •  

Ensure the smooth and adequate flow of information within organization to facilitate other organizational operations

  •  

Monitor inventory of office supplies and purchase new material with attention to budgetary constraints.

  •  

Monitor costs and expenses to assist in budget preparation.

  •  

Organize and supervise other office activities (recycling, renovations, event planning etc.)

  •  

Ensure operations adhere to policies and regulations.

  •  

Develop strategies in administrative manager functions to effectively run an organization. 

  •  

Supervise and manage administrative operations of a department.

  •  

Review operations ensuring their compliance with policies and regulations

  •  

Manage schedules and deadlines٫ developing measures to optimize the processes

  •  

Organize facilities services٫ maintenance activities and tradespersons (e.g electricians)

  •  

Verifies that accurate room status information is maintained and properly communicated.

  •  

Prepare and edit correspondence, communications, presentations and other documents

  •  

Maintaining confidentiality of sensitive and confidential information.

  •  

Remaining responsible for the day-to-day facilities operations including supervising the maintenance and alteration of office areas and equipment, purchasing office supplies, furniture, office equipment etc. for staff.

  •  

Education.

 

Master’s/ 16 years  education in any discipline from HEC recognized Institution.

  •  

Experience.

 

07 years proven experience in administration management.

 

In-depth understanding of office management procedures, departmental and legal  

Policies.

 

Familiarity with financial and facilities management principles.

 

Proficient in MS Office

 

An analytical mind with problem-solving skills

  •  

Skills / Knowledge.

 

Good office management skills

 

Knowledge of MS Office/MS Excel

 

Maximum age limit is up to 45 years.

 

Travelling: As and when required

                 
  • Applicant’s candidature is subject to complete scrutiny/verification of documents & information and it can be cancelled at any stage if any discrepancy is found.
  • Only shortlisted candidates would be called for test/interview.
  • No TA/DA will be admissible for appearing in the test/interview.

Requirements


  1. Max age limit is 45 on 2022-10-20 to apply for this job.
  2. Requires a minimum of 10 years of qualification
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