Posted date | 7th October, 2022 | Last date to apply | 20th October, 2022 |
Country | Pakistan | Locations | PRCS NHQ, Islamabad |
Category | Community & Social Services | ||
Status | Closed |
Job Title : Deputy Director Administration ( Grade -18) |
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Location |
PRCS NHQ Islamabad |
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Department: |
Administration |
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Reporting to |
Secretary General |
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Organization Vision |
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Saving Lives, Uniting People, and changing minds for healthy, safe and resilient communities |
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Organization Mission |
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The Leading humanitarian organization of Pakistan, Committed to prevent and alleviate human sufferings by mobilizing the power of humanity through volunteers. |
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PRCS Fundamental Principles |
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Humanity |
Impartiality |
Neutrality |
Independence |
Volunteer Service |
Unity |
Universality |
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Position Objectives: Coordinating operations, ensure functionality, maintenance equipment, stocking the supplies, sustaining the facility/PRCS |
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S.No |
Specific Duties, Responsibilities, and Accountabilities: |
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Plan and coordinate administrative procedures and systems and devising ways to streamline processes |
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Assess staff performance and provide coaching and guidance to ensure maximum efficiency |
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Ensure the smooth and adequate flow of information within organization to facilitate other organizational operations |
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Monitor inventory of office supplies and purchase new material with attention to budgetary constraints. |
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Monitor costs and expenses to assist in budget preparation. |
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Organize and supervise other office activities (recycling, renovations, event planning etc.) |
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Ensure operations adhere to policies and regulations. |
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Develop strategies in administrative manager functions to effectively run an organization. |
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Supervise and manage administrative operations of a department. |
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Review operations ensuring their compliance with policies and regulations |
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Manage schedules and deadlines٫ developing measures to optimize the processes |
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Organize facilities services٫ maintenance activities and tradespersons (e.g electricians) |
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Verifies that accurate room status information is maintained and properly communicated. |
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Prepare and edit correspondence, communications, presentations and other documents |
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Maintaining confidentiality of sensitive and confidential information. |
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Remaining responsible for the day-to-day facilities operations including supervising the maintenance and alteration of office areas and equipment, purchasing office supplies, furniture, office equipment etc. for staff. |
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Education. |
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Master’s/ 16 years education in any discipline from HEC recognized Institution. |
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Experience. |
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07 years proven experience in administration management. |
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In-depth understanding of office management procedures, departmental and legal Policies. |
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Familiarity with financial and facilities management principles. |
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Proficient in MS Office |
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An analytical mind with problem-solving skills |
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Skills / Knowledge. |
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Good office management skills |
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Knowledge of MS Office/MS Excel |
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Maximum age limit is up to 45 years. |
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Travelling: As and when required |
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- Applicant’s candidature is subject to complete scrutiny/verification of documents & information and it can be cancelled at any stage if any discrepancy is found.
- Only shortlisted candidates would be called for test/interview.
- No TA/DA will be admissible for appearing in the test/interview.
Requirements
- Max age limit is 45 on 2022-10-20 to apply for this job.
- Requires a minimum of 10 years of qualification