Sr. Officer Administration

Department: Administration
Reporting to: Manager Administration
WWF – Pakistan Salary Grade: C2
Positions: Individual

Duties & Responsibilities

• Fleet management: Oversee the entire fleet of vehicles, ensuring proper maintenance, timely servicing, documentation, and compliance with safety standards.
• Hotel management: Coordinate bookings, reservations, and relationships with hotels for official travel and events.
• Charity commission renewals: Ensure timely submission and renewal of charity commission registrations and compliance requirements.
• Joint stock companies renewals: Manage renewals and compliance with joint stock company regulations.
• Office management: Supervise office facilities, supplies, and administrative support services to ensure smooth operations.
• EOBI management: Handle Employees’ Old-Age Benefits Institution (EOBI) registrations, contributions, and compliance.
• Attendance management: Monitor staff attendance records, leave management, and reporting systems.
• Electrical, Mechanical & Plumbing: Possess basic knowledge to oversee maintenance and coordinate with technical staff for repairs.
• Cleaners & housekeeping management: Supervise cleaning staff and ensure hygiene standards across office premises.
• Ensure compliance with WWF-Pakistan’s policies, dress code, and administrative procedures.
• Prepare and submit monthly administrative and operational reports to the Manager Administration.
• Maintain records of expenses, contracts, and service providers.
• Ensure adherence to Government of Pakistan’s rules and regulations where applicable.

Selection Criteria

Education & Experience

• Minimum Bachelor's degree in Business Administration, Management, or related field.
• At least 5 years of relevant experience in administration, fleet, and office management.

Skills & Attributes

• Medically fit as per prescribed criteria.
• Strong organizational and multitasking skills.
• Familiarity with compliance requirements of charity commissions and joint stock companies.
• Ability to manage staff attendance systems and office housekeeping.
• Basic technical knowledge of electrical, mechanical, and plumbing systems.
• Ability to read and write English and Urdu.
• Familiarity with development organizations’ working environment.
• Strong interpersonal and communication skills.