About SCF:

Sindh Community Foundation (SCF), established in 2001 and registered under the Societies Act in 2007, is a non-governmental organization based in Hyderabad, Sindh. It focuses on empowering marginalized communities—especially women, youth, and minorities—through initiatives in education, health, climate change, youth development, and social justice. SCF holds special consultative status with the UN ECOSOC and is PCP certified. With regional offices across Sindh, SCF has earned national and international recognition for advancing community resilience and rights-based development.

Job Description:

Job Purpose:

The Senior HR Officer is responsible for implementing and monitoring human resource functions including recruitment, onboarding, employee relations, performance management, staff development, HR compliance, personnel records management, payroll coordination, and implementation of HR policies. The position ensures compliance with organizational policies, donor requirements, and applicable labor laws of Pakistan.

Key Responsibilities

1. Recruitment & Selection

• Coordinate end-to-end recruitment processes.
• Prepare job advertisements and vacancy announcements.
• Conduct candidate sourcing and shortlisting.
• Organize written tests and interviews.
• Prepare interview schedules and selection documentation.
• Conduct reference and background checks.
• Prepare employment offers and contracts.

2. Employee Onboarding

• Coordinate employee orientation and induction.
• Prepare onboarding documents.
• Ensure completion of joining formalities.
• Maintain employee personnel files.

3. HR Operations

• Maintain employee records and HR database.
• Process employee confirmations, transfers, promotions, resignations, and terminations.
• Prepare HR letters and certificates.
• Update employee information regularly.

4. Performance Management

• Coordinate annual performance appraisal cycles.
• Track probation evaluations.
• Support managers in performance improvement plans.
• Maintain appraisal records.

5. Learning & Development

• Identify staff training needs.
• Coordinate internal and external training programs.
• Maintain training records.
• Evaluate training effectiveness.

6. Payroll & Benefits

• Prepare monthly attendance reports.
• Verify leave records.
• Coordinate payroll inputs with Finance.
• Process overtime, allowances, and deductions.
• Support employee insurance and benefit administration.

7. Employee Relations

• Address employee grievances.
• Support disciplinary procedures.
• Promote employee engagement initiatives.
• Maintain confidentiality of employee information.

8. Policy Compliance

• Ensure implementation of HR policies and procedures.
• Advise staff on HR regulations.
• Ensure compliance with labor laws and donor requirements.
• Support HR audits and compliance reviews.

9. HR Reporting

• Prepare monthly HR reports.
• Maintain recruitment statistics.
• Update organizational charts.
• Generate HR metrics for management.

10. Administrative Support

• Support organizational events.
• Coordinate staff welfare activities.
• Assist in office administration when required.

Required Qualifications

• Master's degree in Human Resource Management, Business Administration, Public Administration, or a related discipline.
• Professional HR certifications (CHRP, SHRM-CP, CIPD, or equivalent) will be an added advantage.

Experience

• Minimum 6 years of progressively responsible HR experience.
• At least 3-4 years in an NGO/INGO or development sector.
• Experience working with donor-funded projects is preferred.
• Strong knowledge of Pakistan Labor Laws and HR best practices.

Technical Skills

• Recruitment and Talent Acquisition
• Performance Management
• Payroll Coordination
• HR Information Systems (HRIS)
• Employee Relations
• HR Policies and Procedures
• Training & Development
• HR Reporting
• Microsoft Office (Excel, Word, PowerPoint)
• Knowledge of labor legislation

Core Competencies

• Leadership
• Communication Skills
• Problem Solving
• Decision Making
• Teamwork
• Planning and Organizing
• Time Management
• Integrity and Confidentiality
• Attention to Detail
• Conflict Resolution
• Analytical Thinking

Behavioral Competencies

• Professionalism
• Accountability
• Respect for Diversity
• Client Orientation
• Adaptability
• Initiative
• Results Orientation
• Ethical Conduct

Key Performance Indicators (KPIs)

• Time-to-fill vacancies
• Recruitment quality and compliance
• Employee retention rate
• Performance appraisal completion rate
• HR file accuracy
• Payroll accuracy
• Training completion rate
• Employee satisfaction
• Compliance with HR policies
• Timely submission of HR reports

Working Conditions

• Office-based with regular travel to field offices when required.
• May require extended working hours during recruitment drives, audits, or emergency humanitarian responses.

Code of Conduct and Child Safeguarding & Protection Policy:

• SCF has a staff Code of Conduct and a Child Protection Policy which have been developed to ensure the maximum protection of program participants from exploitation and to clarify the responsibilities of SCF staff, consultants, visitors to the program and partner organizations, and the standards of behavior expected from them. In this context staff have the responsibility to the organization to strive for, and maintain, the highest standard in day-to-day conduct in their workplace in accordance with SCF’s core values and mission.
• Any candidate offered a job with SCF will be expected to sign the Child Safeguarding/Protection Policy and the Code of Conduct as an appendix to their contract employment. 
• Any breach of Code of Conduct or the Child Protection Policy by employees of SCF during the course of their employment will result in disciplinary action up to, and including dismissal.
• "SCF is equal opportunity employer and value diversity within the organization. SCF does not discriminate on the basis of race, religion, color, gender, age, marital status, veteran status, or disability status".
• Only shortlisted candidates will be called for interview.