The Court Clerk supports the litigation team by collecting court and case-related documentation, maintaining accurate records, preparing client files, and assisting with case administration. The role ensures timely collection of court documents, proper file maintenance, data updates, and reporting to support efficient litigation management and compliance with organizational standards.

1. Court Documentation & Collection

• Collect case-related court documents on a daily basis.
• Obtain and maintain attested Vakalatnamas, disposal orders, certified copies of judgments, bail orders, and other relevant court documents.
• Collect police papers for Advocates after completion of copy supply by the prosecution.
• Ensure all collected documents are properly organized and submitted to the relevant litigation team.
• Follow up on pending court documentation and copies as required.

2. Client Files & Record Management

• Prepare new client files with Vakalatnamas, entry forms, and other required documentation.
• Ensure client files are complete, properly organized, and updated.
• Maintain accurate Vakalatnama registers and related records.
• Maintain confidentiality and proper handling of client and case information.
• Support the litigation team in retrieving case records and documentation when required.

3. Reporting & Progress Tracking

• Prepare and submit monthly and quarterly reports within prescribed timelines.
• Track received and outstanding disposal orders and certified copies.
• Share monthly progress updates during the first week of each month.
• Maintain accurate records of pending and completed documentation.
• Provide relevant data and updates to litigation management for case monitoring and reporting.

4. Litigation Administrative Support

• Provide administrative and documentation support to Advocates and the litigation team.
• Coordinate with relevant court offices and other authorities for collection of required documents.
• Assist in maintaining organized litigation records and case-related information.
• Support timely completion of documentation requirements related to litigation matters.

5. Additional Duties

• Perform any other official duties assigned by Litigation Management or the relevant supervisor.

• Matriculation or Intermediate with Second Division, preferably Intermediate.
• Minimum 1–2 years of relevant experience in court documentation, legal support, clerical work, or a related field.
• Experience working with courts, legal offices, law firms, or litigation teams will be preferred.

REQUIRED SKILLS

• Good computer skills, particularly Microsoft Word and Excel.
• Strong record-keeping and documentation skills.
• Ability to organize and maintain physical and digital records.
• Good follow-up and coordination skills.
• Ability to work independently as well as effectively within a team.
• Ability to manage routine tasks within deadlines.

TECHNICAL KNOWLEDGE

• Basic understanding of court documentation and litigation processes.
• Familiarity with Vakalatnamas, disposal orders, judgments, bail orders, and police papers.
• Basic knowledge of document and records management.
• Ability to read and write in English, Sindhi, and Urdu.
• Working knowledge of Microsoft Word and Excel.

KEY COMPETENCIES

• Court Documentation & Follow-up
• Case File & Record Management
• Data Collection & Reporting
• Documentation Accuracy
• Administrative Coordination
• Time Management
• Attention to Detail
• Teamwork & Independent Working
• Confidentiality & Information Handling
• Task Follow-up & Deadline Management

VALUES & ATTRIBUTES

• Integrity and honesty
• Strong work ethic and reliability
• Respect for confidentiality
• Responsible and organized approach
• Flexibility and adaptability
• Motivation and commitment to assigned responsibilities
• Ability to work effectively in challenging or demanding field conditions
• Respectful and professional conduct

EEO & Non-Discrimination Statement:

Integrated into our shared values is LAS’s commitment to diversity and equal employment opportunity.All qualified applicants will receive consideration for employment regardless of sex, age, race, colour, creed, religion, disability, sexual orientation, gender identity, or any other characteristics or conduct protected by law. LAS is committed to being an inclusive organization where all people are treated fairly, recognized for their individuality, promoted based on performance and encouraged to strive to reach their full potential. We believe in understanding and respecting differences among all people.Every individual at LAS has an ongoing responsibility to respect and support a diverse environment.

Safeguarding & PSEA Commitment

Legal Aid Society (LAS) is committed to the prevention and protection from all forms of sexual exploitation and abuse (SEA). LAS explicitly prohibits its staff, associates, partners, consultants, or any other representatives associated with the delivery of its work from:

• Engaging in any form of sexual exploitation or abuse;
• Sexual activity with children (persons below the age of 18) irrespective of a mistaken belief of the age of the child which shall not amount to a defense;
• Exchange of money, employment, goods or services for sex, including sexual favors or other forms of humiliating, degrading or exploitative behavior, is prohibited. This includes any exchange of assistance that is due to beneficiaries of assistance;
• Sexual relationships between LAS staff and beneficiaries of assistance, since they are based on inherently unequal power dynamics, undermine the credibility and integrity of the work of LAS and are strongly discouraged.