Admin & Finance Officer

Pak mission Society

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Posted date	10th November, 2026	Last date to apply	17th November, 2026
Country	Pakistan	Locations	Kohistan
Category	Administration
Type	Full Time	Position	1

About the Organization:

Pak Mission Society (PMS) is a national relief and development organization established in 2004 and registered on 13 February 2008 under the Societies Registration Act XXI of 1860 at the Office of the Provincial Registrar Joint Stock Companies & Societies, Peshawar, Khyber-Pakhtunkhwa, Pakistan.

Pak Mission Society was initiated by a group of Christian professionals whose collective vision was to bring hope and love by responding to human suffering and disasters through emergency relief efforts and delivering long-term rehabilitation and development programs.

Pak Mission Society was established to reach and serve unreached and underprivileged communities regardless of race, gender, ethnicity, class, religion, and social background. The organization aims to catalyse holistic transformation and development through relationships based on dignity and respect and the transparent, fair, rights-based allocation of relief and development resources.

Since its inception, PMS has focused on working with communities in Pakistan’s most difficult-to-access and impoverished areas such as District Kohistan and District Shangla in the north of Pakistan, District Sanghar in Sindh, District Rajanpur in Punjab, District Peshawar in KP and District Lasbella in Balochistan.

About the Project:

The position is based in the Kohistan project office and supports the Inclusive Education Recovery and Girls’ Empowerment Initiative, funded by Kindermissionswerk (KMW). This 36-month project (2026–2029) establishes 20 Community Learning and Reintegration Centres for 2,000 out-of-school children (65% girls), improves 20 government schools, trains and mentors 150 teachers, establishes Girls’ STEAM Clubs and mobilizes mothers, School Management Committees, Jirga elders and religious leaders in support of girls’ education. Sound financial management, procurement and logistics in a remote, hard-to-reach setting are central to the project’s success and donor compliance.

Job Summary:

The Admin & Finance Officer will be responsible for the day-to-day financial management, administration, procurement, logistics and HR support of the project office in Kohistan. The position will ensure that all financial and administrative operations comply with PMS policies, KMW donor requirements and the laws of Pakistan, including tax and labour regulations. The Admin & Finance Officer will maintain accurate books of accounts, manage cash and bank transactions, prepare monthly financial reports, support budget monitoring and audits, and run transparent procurement and asset management. Working closely with the Project Manager, field teams and the Head Office Finance and Operations departments, the position will make sure that project resources are used efficiently, accountably and on time, so that activities in the Community Learning and Reintegration Centres and government schools are delivered without interruption.

Job Responsibilities:

Key Objective	Task Descriptions
Objective #1: *Financial Management & Accounting*	Maintain complete and accurate books of accounts for the project, including cash book, bank book, general ledger and vouchers, in line with PMS financial policies and the accounting software in use. Prepare, verify and record payment vouchers, journal vouchers and receipts, ensuring all supporting documents are complete, properly approved and coded to the correct budget lines. Manage petty cash and the project bank account, process payments through bank transfers and cheques, and carry out monthly cash counts and bank reconciliations. Ensure correct deduction and timely deposit of withholding tax, sales tax and other statutory deductions in line with FBR and KP Revenue Authority requirements. Process monthly payroll for project staff, facilitators and teachers’ stipends, including attendance verification, deductions and timely payment. Maintain an organized, audit-ready filing system for all financial records, both hard copy and electronic.
Objective #2: *Budgeting, Financial Reporting & Compliance*	Monitor project expenditure against the approved KMW budget and work plan, and share monthly budget-versus-actual (BvA) reports with the Project Manager and Head Office Finance. Prepare monthly, quarterly and annual financial reports for Head Office and support the preparation of donor financial reports to KMW. Prepare monthly cash forecasts and fund requests based on the activity plan, and follow up on timely fund transfers from Head Office. Flag over- or under-spending early and provide inputs to budget revisions, realignment and change requests. Ensure compliance with PMS financial policies, donor rules, eligibility of costs and internal controls, including segregation of duties. Facilitate internal and external audits and donor financial monitoring visits, provide required documents, and follow up on implementation of audit recommendations.
Objective #3: *Procurement & Logistics*	Carry out procurement of goods, works and services for the project (learning materials, STEAM kits, school improvement works, furniture, stationery, transport) in line with PMS procurement policy and donor requirements. Prepare procurement plans with the Project Manager, issue requests for quotations and tenders, organize bid openings and comparative statements, and support the Procurement Committee. Maintain vendor database, purchase orders, contracts, goods received notes and complete procurement files. Manage logistics for field activities, trainings, community meetings and events, including transport, venues, accommodation and supplies in remote locations. Manage vehicle movement, log books, fuel consumption and maintenance records, and ensure safe and efficient use of vehicles. Coordinate distribution of materials to Community Learning and Reintegration Centres and target schools, with proper distribution records.
Objective #4: *Asset & Office Administration*	Maintain an up-to-date fixed asset register and stock/inventory records, conduct periodic physical verification and tag all project assets. Manage the project office, including rent agreements, utilities, repairs and maintenance, communication and office supplies. Ensure safekeeping of project assets, records and equipment, and manage asset transfers and disposals according to policy. Support security and safety arrangements for staff and office in coordination with the Project Manager and Head Office, including staff movement tracking in the field. Maintain official correspondence, registers and administrative records, and coordinate with local authorities where required.
Objective #5: *Human Resources Support*	Support recruitment of project staff and facilitators, including advertisements, shortlisting, interview arrangements and joining formalities, in coordination with Head Office HR. Maintain personnel files, contracts, attendance, leave records and timesheets of project staff. Ensure that all staff, facilitators and vendors sign and are oriented on PMS Code of Conduct, Child Safeguarding and PSEA policies. Coordinate staff induction, contract renewals, travel advances and settlement of claims.
Objective #6: *Coordination & Capacity Building*	Work closely with the Project Manager, Education Promoters, MEAL staff and field teams to plan activities and ensure smooth financial and logistical support. Coordinate with Head Office Finance, Operations, HR and Procurement departments on policies, reporting deadlines and approvals. Orient project staff on financial procedures, advance settlement, procurement rules and documentation requirements. Identify gaps in financial and administrative systems at the project level and suggest improvements. Perform any other duties assigned by the line manager in line with the scope of the position. Bachelor’s degree in Commerce (B.Com), Business Administration (BBA), Accounting & Finance or a related field; a Master’s degree (M.Com, MBA Finance) is preferred. Part-qualified CA, ACCA or ICMA, or certifications in procurement, NGO financial management or accounting software, are advantageous. 3–5 years of experience in finance and administration, preferably with NGOs/INGOs on donor-funded projects in Pakistan. Hands-on experience in bookkeeping, vouchers, bank reconciliations, payroll and monthly financial reporting. Experience in procurement, logistics, asset management and office administration according to donor and organizational policies. Experience of handling audits and donor compliance requirements. Experience of working in remote or hard-to-reach areas of Khyber Pakhtunkhwa, especially Kohistan or Hazara Division, is an advantage. Sound knowledge of accounting principles, internal controls and NGO financial management. Working knowledge of Pakistan’s tax laws (withholding tax, sales tax) and labour regulations. Strong computer skills in MS Excel, MS Word and accounting software (e.g., QuickBooks, Peachtree/Sage or similar). Knowledge of procurement procedures, vendor management and inventory control. High level of integrity, accuracy, attention to detail and ability to meet deadlines. Good communication and report-writing skills in English and Urdu; knowledge of Pashto or Shina is an advantage. Ability to work in a team and with community-based field staff, with understanding of the cultural and security context. Willingness to be based in Kohistan and travel to project sites and Islamabad as required.

Job Specifications:

Education: Master’s degree in Commerce (M.Com), Business Administration (MBA Finance), Accounting & Finance, or a related field. Part-qualified CA, ACCA or ICMA is an advantage.

Work Experience: 3-5 Years

Skills and Competencies: Sound knowledge of accounting principles, internal controls and NGO financial management, including donor compliance and cost eligibility.

Safeguarding:

Pak Mission Society is committed to Safeguarding Children and Adults and in no way tolerates any harm to our beneficiaries.

Child Safeguarding: Ensuring the safety and well-being of children, protecting them from abuse, neglect, or exploitation.
Adult Safeguarding: Protecting vulnerable adults, including the elderly or individuals with disabilities, from harm, abuse, or neglect.

Equal Opportunity Employer:

We are an equal opportunity employer and value diversity at our organization. We do not discriminate based on race, religion, color, origin, gender, age, marital status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Qualified female candidates and candidates from District Kohistan are encouraged to apply.

Zero Tolerance to PSEA:

Pak Mission Society has a zero-tolerance policy regarding Sexual Exploitation and Abuse by Pak Mission Society’s personnel against the people they serve. All forms of sexual exploitation and abuse are incompatible with the universally accepted norms, values, principles and standards that underpin Pak Mission Society.

Protection from Sexual Exploitation and Abuse (PSEA) is the responsibility of everyone and all selected candidates will be required to always comply with Pak Mission Society’s PSEA Policy. Selected candidates will therefore undergo rigorous reference and background checks against their past behavior related to sexual exploitation and abuse and may be required to provide additional information further in the selection process.

Note: Recruitment for this position will be conducted on a rolling basis until the position is filled.