Coordinator, Admin & Finance

Duty Station: Karachi, Sindh

Duration and Type of Contract: Long Term

Work Week: 5 Days (Monday to Friday)

Work Hours: 8:30 PM To 5:15 PM

Grade: C-3

Job Summary

The positions to be filled are evenly divided, with 50% allocated to Finance and 50% to Administration, and will be responsible for financial and operational matters at the regional office in Karachi.

Responsibilities

• Financial Management: Manage regional office cash flow, accounting, and financial records with strong internal controls.

• Documentation: Ensure all archived vouchers are properly reviewed, approved, and valid before sending them to the head office, and that scanned copies are uploaded to the shared drive.

• Operations Support: Support field operations, project logistics, and implementation of operational policies and procedures.

• Procurement: Ensure timely procurement of goods and services in line with project requirements and organizational policies.

• HR Administration: Maintain attendance records and leave tracking for all project staff.

• Staff Entitlements: Manage and document staff entitlements, including advances, medical and travel claims, overtime, and mobile allowances.

• Asset Management: Keep accurate records of office assets and ensure proper inventory management.

• Vendor Coordination: Coordinate with vendors and service providers to ensure uninterrupted office operations.

• Facility Management: Oversee office safety, security, maintenance, and availability of necessary supplies and services.

• Supervision: Supervise support staff, including drivers and office assistants.

• Fleet & Equipment: Maintain and monitor vehicles, bikes, and generators, including regular updates of logbooks and condition reports.

• Event Coordination: Organize and support meetings, workshops, and events as requested.

• IT Support: Ensure proper functioning of office equipment (computers, laptops, printers, scanners, etc.).

• Other: Perform any other duties assigned by the supervisor.

Selection Criteria

• Education: Master’s degree or equivalent qualification in Commerce, Accountancy, or Business Administration.

• Experience: Minimum of 2 years relevant experience in accounting, finance, and administration, preferably within the NGO/INGO sector.

• Technical Skills: Proficiency in accounting software or ERP systems, preferably Odoo.

• Knowledge: Sound knowledge of current taxation laws and practical experience in managing.