Important Note: This position will be filled on a rolling basis; therefore, early applications are encouraged.
MISSION / FUNCTION
SECOURS ISLAMIQUE FRANCE (SIF) is an international non-governmental organization dedicated to providing humanitarian assistance and development aid worldwide. Since 1991, SIF has been working across more than 20 countries.
In Pakistan, we have been actively serving vulnerable communities & marginalized groups since 2010 by providing them humanitarian assistance during emergencies and also support them through the implementing of sustainable development programs in the areas of Child Protection & child Wellbeing, WASH, Food Security & Livelihoods, Disaster Risk Reduction, and Education during both early recovery and development phases.
SIF is currently providing its services in all provinces of Pakistan, including; Sindh, Punjab, Baluchistan, KPK, and has a presence in 33 most vulnerable districts. In light of increasing challenges ‘such as’ inflation, illiteracy, poverty, and climate change, as well as their association with limited and shrinking resources like; water, food, and livelihood opportunities, SIF believes that there is a high need for enhanced collaboration between NGOs and government institutions. SIF is fully confident that by sharing experiences, innovations, and lessons learned under such coordination, we can collectively improve the well-being of children and alleviate the miseries of the communities across Pakistan.
CHILD SAFEGUARDING
As part of the implementation of the Child Safeguarding Policy (CSP), specify here the level of risk associated with child safeguarding (0, 1 or 2) depending on whether or not the position involves contact with children (in particular access to children and/or personal data) and, if so, specify the type of interaction.
Reminder:
- Level 0: no contact with children
- Level 1: access to children and/or personal data about children
- Level 2: access to children and/or personal data about children and other risk factors such as frequent direct contact with children, contact in isolated locations/without direct supervision, contact with particularly vulnerable children (disability, children without parental protection, etc.).
MISSIONS AND ACTIVITIES
Objective 1: Cash Management Activities:
- Safe Management: Ensure accurate and efficient management of the office safe, keys, cash, and other assets.
- Policy Compliance Adhere to all SIF policies, procedures, grant compliance requirements, and documentation standards.
- Maintain a secure and protected environment for all office assets.
- Maintain a daily record of all cash and advances in an Excel worksheet and reconcile accounts daily.
- Conduct daily cash counts and additional counts as needed by senior staff.
- Cash Disbursement and Receipt Authorize and process all cash payments and receipts.
- Ensure all required documents are attached, calculations are accurate, and appropriate approvals and reviews are obtained before authorizing any cash payments, as per SIF policies.
- Determine daily cash requirements in consultation with the Logistics, Program, HR, and Administrative and Financial Coordinator departments.
- Verify that all cash receipts and invoices are accurately filled out and meet SIF accounting standards, including date, supplier details, and clearly written amounts in figures and words with the "PAID" stamp.
- Cash Voucher Approval After ensuring accurate accounting entries and payment voucher details, sign the vouchers to authorize payment.
Objective 2: Scanning and Record Keeping Activities:
- Ensure all vouchers for capital and base accountancies are scanned upon finalization.
- Maintain timely and accurate scanning of all financial vouchers.
- Archive monthly accountancy records in the designated record room.
- Maintain, secure, and care for records in compliance with SIF policies and procedures.
- Ensure all financial documents and reports are properly filed, labeled, and stored for easy access.
- Determine which records need to be created, gathered, and maintained for audit and other purposes.
Objective 3: Managing the Expenditures Activities:
- Code all expenditures according to the standard chart of accounts, ensuring accurate budget coding and daily recording in the accounting software or system. Conduct weekly reviews and postings.
- Prepare weekly and monthly reconciliation reports for cash and advances, and submit them for review and approval.
- Provide the necessary accounting data to SIF internal or external auditors with the approval of the Line Manager.
Objective 4: Cash/Bank Payments:
- Check and verify the Bank payments and all supporting documents are attached with Bank payment voucher.
- Check all the suuporting documents are attached with the payments are correct.
- Check log sheets and the fuel consumption reports with vehicle rent and fuel payments.
- Ensure the donor compliance and organization SOP before processing the payment.
- Match invoices/receipts with payment vouchers, GRN and other required documents
- Keep tracking record of the BCIs, IRVs, and Payments.
- Ensure all payments are processed within the payment time period witthout any delay.
- Keep tracking with prgram teams for ongoing activities and their payments should be done timely.
- Enter all transactions into the accounting software under the supervision of the Finance and Admin Officer.
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Objective 5: Financial Reporting:
- Assist the Base Finance Officer in the monthly Accountancy closing process.
- Ensure all payment entries adhere to project budget lines and accounting codes.
- Prepare monthly financial donor reports (Invoices and Statements of Expenditures).
- Bank Coordination: Support the finance department in bank-related tasks, including check withdrawals, cash deposits, Utility Bills and bank deposits.
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This list is not limited; the employee may be required to perform any other task necessary and compatible with its functions.
KNOWLEDGE/SKILLS/BEHAVIOR
- University degree in Finance or Accounting is required or alternatively
- 2 years of experience in international development and/or non-profit organisations
- Good computer skills; word, excel, PowerPoint and database
- Having experience of cash management and record keeping.
- Very good communication skills and team player, as well as ability to work individually
- Fluency in English, Urdu and local language is required
- Demonstrated organizational ability is strongly desire
- Ability to liaise with national authorities, NGO’s and other agencies
- Flexibility and adaptability is required
WORK AREA
Position based in: Karachi, Sindh
Requirements
- Resume attachment is required.
Purpose of Position The Finance Officer will be responsible for maintain....
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