Position Objective: 

• The Logistics Assistant has responsibility for the management of logistics systems and activities, for the capital office and support to bases in Pak-Mission.
• To perform any other duties as requested by the Logistics Manager and Log team at capital and bases.
• To organize all logistics processes, including warehousing, communications and transport, as well as the related administrative procedures, for ACTION AGAINST HUNGER operations.
• To implement and monitor logistics systems, in accordance with ACTION AGAINST HUNGER policies and procedures.

Relevant Experience: Bachelor's Degree in relevant field and/or relevant technical qualification. Minimum 02 years of overall experience and 01 year in relevant field in development sector

Job Description:

Mission 1: Contribute to the definition of mission strategy

The Logistics Assistant is responsible for:

• Support the Logistics Officer (LO) and mission logistics team at capital and base level.
• Maintain and update logistics tracking tools (fleet, travel, warehouse, assets, premises).
• Prepare and share regular logistics reports (weekly/monthly).
• Ensure proper filing and documentation of all logistics records.
• Maintain coordination with suppliers, government offices, and partner NGOs for logistics-related matters.
• Possess excellent understanding and skills in logistics/supply chain management

Mission 2 : Travel & Accommodation Management

The Logistics Assistant is responsible for:

• Arrange air tickets, road travel, and hotel/guesthouse bookings for staff.
• Ensure all travel requests are approved and compliant with ACF procedures.
• Maintain and update the Travel Tracker on a weekly basis.
• Coordinate with travel agents for best pricing and availability.
• Ensure all hotels/guesthouses are security cleared.
• Share travel plans with relevant staff, drivers, and field teams.
• Arrange airport pickups/drop-offs and inform drivers in advance.
• Ensure collection of boarding passes and reconcile with finance.
• Monitor supplier payments (travel agents, hotels) within agreed timelines.

Mission 3: Fleet Management

The Logistics Assistant is responsible for:

• Plan and allocate vehicles based on program needs in coordination with LO/LM.
• Monitor vehicle usage, fuel consumption, and driver performance.
• Ensure compliance with ACF fleet SOPs and driver regulations.
• Maintain complete vehicle documentation (registration, insurance, maintenance, tracker).
• Ensure timely repair & maintenance as per schedule.
• Ensure vehicles are equipped with safety items (First Aid kit, fire extinguisher, tools).
• Conduct field assessments for transportation feasibility when required.
• Maintain updated fleet tracking and reporting tools.

 Mission 4: Supply Chain Management:

The Logistics Assistant is responsible for:

• Review and verify procurement requests before processing.
• Raise Purchase Requests / Purchase Lines in Link.
• Support direct procurement processes in compliance with ACF procedures.
• Follow up with suppliers to ensure timely delivery of goods/services.
• Coordinate with finance for timely payment processing to vendors.
• Maintain procurement documentation and filing.

Mission 5: Warehouse & Asset Management

The Logistics Assistant is responsible for:

• Support warehouse operations including receipt, storage, and dispatch of goods.
• Maintain stock records (bin cards, stock reports, inventory lists).
• Conduct regular physical inventory checks.
• Ensure proper storage conditions and safety standards.
• Support asset registration, tagging, and tracking.
• Maintain updated Equipment/Inventory list in coordination with logistics team.

Mission 6: General administration and secretary work

The Logistics Assistant is responsible for:

• Manage reception calls, visitor handling.
• Ensure office, guesthouse, and kitchen hygiene standards are maintained.
• Maintain meeting room schedules and readiness.
• Manage office supplies (stationery, cleaning, kitchen items).
• Handle courier (TCS), dispatch, and mail register.
• Support petty cash reconciliation (as assigned).
• Ensure proper filing of administrative documents.
• Support facilities management at office and guesthouse level.

 Mission 7 : Ensure compliance with ACFs gender equality, child protection sensitivity and Safeguarding policies

This position is responsible for:

• Ensure all activities comply with ACF logistics procedures and policies.
• Read and adhere to ACF Gender Equality, Safeguarding, and Child Protection Policies.
• Promote inclusion and a respectful working environment.
• Report any safeguarding concerns according to ACF procedures.

Specific skills needed to perform the function

• Substantial experience in Humanitarian responses
• Excellent coordination and interpersonal skills
• Able to analyze and summarize complex technical  and contextual information
• Fluent in English, reading writing and speaking. Fluency in local language of the program implementation area will be preferred
• Excellent computer skills
• Team management skills
• Ability to handle stress and pressure

This Job Description may evolve according to the needs of the mission and in view the ever changing scope of your designation.

Action against Hunger is committed to the prevention of risks related to abuse, sexual exploitation and the promotion of gender equality and its diversity. Action Against Hunger is an employer that does not tolerate Sexual Exploitation and Abuse. All potential candidates will be subjected to rigorous background checks and controls. The Pakistan Mission encourages the application of the women / men / transgender/ disabled workers. Action Against Hunger's recruitment process is free of charge, no compensation of any form shall be requested from a candidate. It reflects the major policies and its charter through its professionalism and impartiality. If you observe behavior in opposition to these values during this process, please report it to the appropriate teams. All persons hired by Action Against Hunger will also be checked for compliance with the "anti-terrorist" lists, while respecting the rights of employees and the confidentiality of personal data.