Pathfinder International
Finance Assistant
6110 views
Posted date 11th June, 2024 Last date to apply 23rd June, 2024
Country Pakistan Locations Karachi
Category Finance & Financial Services
Status Closed

Pathfinder International is a global leader in sexual and reproductive health. We place reproductive health care at the center of all that we do—believing that it is not only a fundamental human right, but is critical for expanding life opportunities for women, families, communities, and nations, and paving the way for transformations in environmental stewardship, decreases in population pressures, and innovations in poverty reduction. Pathfinder provides women, men, and adolescents with a range of quality health services—from contraception and maternal care to HIV prevention and AIDS care and treatment. Pathfinder strives to strengthen access to family planning, advocate for sound reproductive health policies, and, through all of our work, improve the rights and lives of the people we serve.

Job Summary

This position will be based in Karachi and primarily responsible for financial management and coordination for Pathfinder International activities. Serves as the primary support for the finance functions at the office. Ensures that all financial activities are managed and administered according to Pathfinder and donor regulations and policies. Focuses on accounting, financial reporting, and compliance with Pathfinder policies and donor regulations. Strives for operational excellence that enables Pathfinder to continue to grow; evaluate, develop, and implement operational best practices in areas including budgeting, financial reporting and compliance, and training. Builds constructive and effective relationships with team members and clients.

Key Job Outcomes:

Monitoring, Tracking and Reporting

Tracks key indicators and the processing of monthly country office reporting, including the receipt, review, recording, reconciliation, and consolidation of all income, expenses, and balance sheet items. Reviews monthly project spending performance for accuracy, allowability, availability of project funds, adequate supporting documentation, and proper authorization. Assists with monitoring all matters that may affect the financial integrity of Pathfinder programs or the organization and assists in investigations in response to allegations of improper conduct.

Compliance

Assists with ensuring standard financial systems and controls are established and maintained to provide the appropriate level of controls over the organization's resources. Assists with the development and implementation of effective tools, systems, policies, and procedures that ensure consistent compliance. Ensures compliance with GAAP, Pathfinder, and donor policies. Reviews monthly spending performance of country offices to ensure compliance with Pathfinder and donor policies.

Process and Tools Continuous Improvement

Assists with the development and implementation of financial policies and procedures in a continuous effort to improve field financial reporting and compliance

Budgeting

Assists in the preparation and monitoring of the annual budget, financial forecasts and cash flow projections. Prepares budgets and modifications for cost proposals in compliance with the requirements of RFPs, RFAs or other solicitations. Serves as a budgetary liaison with partners and provides guidance and technical assistance to assist partners in completing necessary budget forms in a timely manner.

Bookkeepin

  • Accurately record financial transactions, including Receivable and payments, into the accounting system
  • Perform monthly bank reconciliations to ensure all transactions are accurately recorded and accounted for.
  • Organize and maintain financial records, both electronically and physically, ensuring they are easily accessible for reference and audit purposes.

Financial Capacity Building & Development

    Assists with training country finance staff on all Pathfinder financial policies and procedures.

Project Management & Participant

Assists manage or participate in cross-functional project teams

Education and Work Experience

  • Bachelor’s degree in accounting, Finance or Business Management, or related field, or equivalent, or a combination of education and experience that yields the required competencies
  • 2-4 years’ professional experience working in finance, financial monitoring, policies and administration
  • Work experience with a multinational organization.

Minimally Required Job-Specific Competencies:

  • Agency and Donor Rules and Regulations: Foundational knowledge of USAID, and other governmental and nongovernmental agencies' rules and regulations.
  • Financial Accounting Systems Implementation: Foundational knowledge of financial accounting systems implementation at a project or program management level.
  • Financial Systems: Foundational knowledge of operations, financial management, organization and planning, as well as operational knowledge of major accounting, reporting and finance functions. Proven ability to work with others to prepare budgets.
  • Financial Reporting: Ability to prepare and develop required financial reports.
  • PC Tools: Foundational knowledge of finance and accounting software applications to include systems, data and spreadsheets.
  • Audit Process: Foundational knowledge of the audit system, process and tools.
  • Compliance: Foundational knowledge of compliance standards and guidelines.
  • Communication: Advanced oral and written communication skills using different forms of media. Ability to translate complex financial concepts to individuals at all levels including finance and non-finance managers.

Minimally Required Organizational Competencies:

  • Project Management Planning and Leadership: Ability to lead and manage cross- functional initiatives.
  • Analysis and Sound Judgement: Advanced analytical and trouble shooting skills. Ability to make sound judgments. Ability to improve processes, promote excellence and demonstrate accuracy and thoroughness.
  • Software Applications: Foundational knowledge of MS Excel, PowerPoint, Word and Outlook.
  • Languages: Proven ability to write and speak using local language and English      language.
  • Influencing and Customer Service Skills: Proven ability to influence using diplomacy skills with key stakeholders. In-depth demonstrated customer service skills.
  • Organization, Planning and Multi-tasking: Advanced organizational and planning skills, project planning and management skills. Proven ability to set priorities, meet deadlines and multi-task with minimal supervision. Proven ability to coordinate activities.
  • Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to be detailed-oriented and consistently accurate, ability to manage stress effectively in a fast-paced environment, and ability to quickly learn new systems, processes and procedures and adapt local practices to global standards.
    • Matrix Management: Ability to thrive in a matrixed organization.
    • Confidentiality: Ability to maintain confidentiality on work related matters.

Other Information:

  • Travel required (10% or less)
  • This job description format focuses on the main duties of the position and is not intended to list every potential task or assignment.
  • Duties can and will change to meet the changing priorities of the department and organization
  • Uses cellular and desk phone; laptop or desktop computer

Equal Employment Opportunity Employer Statement

Pathfinder International provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Safeguarding and Protection Statement

Pathfinder is committed to the safeguarding and protection of the people we serve and our staff. We have zero tolerance for any type of behavior that inflicts harm on children, young people, adults, our staff, and partners including sexual abuse, harassment, bullying, and exploitation. We do everything possible to ensure that we recruit only those who are suitable to work with us. We expect that everyone we hire will abide by our safeguarding and related policies and will report any suspected or known violations. This job is subject to a range of vetting checks as legally permitted in the country where they are being hired. By applying, the job applicant acknowledges they understand our intent to verify suitability to work with us.

 

Apply By:

Application procedure / How to apply:

  • Interested applicants are requested to include the contact details for at least 3 references in their resume.
  • Kindly apply through below link:

https://recruiting.ultipro.com/PAT1012PATH/JobBoard/39cd1fd5-010e-4cba-b70e-a30ea3163220/OpportunityDetail?opportunityId=d481b035-ca09-4c90-bffd-ceca4dfbbaed

  • Please submit your application via this website no later than June 23, 2024.

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