A National NGO is looking for dynamic & Professional candidate for the position of Procurement Manager. Candidates with possession of following essentials are highly encouraged to apply. 

Required Qualifications:

Education:

• Bachelor’s degree in Business Administration, or any related field. A Master’s degree or professional certification (e.g., CIPS) is an advantage.

Experience:

• At least 5 years of progressive experience in procurement and supply chain management, preferably in humanitarian or development projects.
• Proven experience in managing complex procurement processes, including international procurement and sourcing.
• Familiarity with procurement regulations, procedures, and best practices in the context of donor-funded projects.

Skills:

• Strong negotiation and contract management skills, with the ability to build and maintain effective vendor relationships.
• Excellent analytical and problem-solving skills, with attention to detail and accuracy.
• Proficiency in procurement software and ERP systems.
• Strong communication and interpersonal skills, with the ability to work effectively in a multicultural environment.

Languages:

• Fluency in English and Pashtu (written and spoken) is required.
• Proficiency in refugee languages (e.g., Dari, Farsi) is an advantage.

Other Requirements:

• Willingness to travel occasionally to project sites within KP.
• Understanding of the socio-political context and challenges in KP and the broader region related to procurement in humanitarian contexts.

Job Description:

Procurement Planning and Strategy:

• Develop procurement plans and strategies in alignment with project timelines, budgets, and donor requirements.
• Ensure adherence to organizational procurement policies, procedures, and guidelines.

Vendor Management:

• Identify and pre-qualify suppliers, contractors, and service providers based on established criteria and standards.
• Manage relationships with vendors, negotiate contracts, and monitor performance to ensure compliance with terms and conditions.

Procurement Processes and Documentation:

• Oversee the procurement process from requisition to delivery, ensuring transparency, fairness, and compliance with procurement regulations.
• Prepare and maintain procurement documentation, including purchase orders, contracts, and procurement reports.

Bid Evaluation and Contract Management:

• Lead bid evaluation processes, including technical and financial evaluations, to select suppliers and contractors.
• Draft and finalize contracts and agreements, ensuring clarity of scope, terms, and conditions.

Inventory and Asset Management:

• Establish and maintain inventory management systems to track project assets and supplies.
• Conduct regular inventory audits and ensure proper disposal or transfer of surplus or obsolete items.

Compliance and Risk Management:

• Ensure compliance with donor requirements, local regulations, and organizational policies related to procurement.
• Identify and mitigate procurement-related risks, including fraud, corruption, and supply chain disruptions.

Capacity Building and Training:

• Provide training and guidance to project staff on procurement policies, procedures, and best practices.
• Build procurement capacity among partners and sub-contractors to enhance compliance and efficiency.

Reporting and Documentation:

• Prepare regular procurement status reports for project management and stakeholders.
• Maintain accurate and updated procurement records and documentation for audits and reviews.