About the Organization: Pak Mission Society (PMS) is a national relief and development organization established in 2004 and registered on 13 February 2008 under the Societies Registration Act XXI of 1860 at the Office of the Provincial Registrar Joint Stock Companies & Societies, Peshawar, Khyber-Pakhtunkhwa, Pakistan.Pak Mission Society was initiated by a group of Christian professionals whose collective vision was to bring hope and love by responding to human suffering and disasters through emergency relief efforts and delivering long-term rehabilitation and development programs.Pak Mission Society was established to reach and serve unreached and underprivileged communities regardless of race, gender, ethnicity, class, religion, and social background.The organization aims to catalyse holistic transformation and development through relationships based on dignity and respect and the transparent, fair, rights-based allocation of relief and development resources.Since its inception, Pak Mission Society (PMS) has focused on working with communities in Pakistan’s most difficult-to-access and impoverished areas such as District Kohistan and District Shangla in the north of Pakistan, District Sanghar in Sindh, District Rajanpur in Punjab, District Peshawar in KP and District Lasbella in Balochistan.

 Job Summary:

The Finance Officer - Budgeting and Reporting will be responsible for managing and overseeing the budgeting process and financial reporting activities of the Pak Mission Society. This role will play a crucial part in maintaining financial stability, accuracy, and transparency within the organization. The Finance Officer will collaborate with various departments to create and manage budgets, monitor financial performance, and produce regular financial reports for senior management and other stakeholders.

 Job Responsibilities:

Account Receivable and Payable Management:

• Entry of vouchers RV and PV into the system once approved PRR is received.
• Coordinate with Operations regarding any outstanding issues in PRR and resolve them on the same day.
• Ensure receipt and payments are recorded in a timely manner into the system and coordinate with banking & treasury for reconciliations.
• Facilitate and expedite the payment process.
• Coordinate with Operations for Vendor reconciliation.
• Ensure that the soft files database is updated regularly especially PV & RV soft files.
• Report immediately to the Assistant Manager Accounts any issues causing delays in the Payment Process.
• Plan next 7 days projected outflows
• Share information and work closely with FP&A for Financial Forecasting
• Participate in Technology implementation of software

Controls & Reconciliations:

• To hand over all intraday cheques to vendor Bank Accounts Details and ensure that a proper list is maintained for cheques handed over.
• To attach all receiving, received from Operations with hard files Vouchers and that all Vouchers are complete in all respect.
• Prompt to Banking & Treasury in case of any cheque cancelation and stopages.
• Reconcile SOA of vendors with Operations & procurement.

Data Management:

• Scanning of all PV & RV and maintaining a database in a hard drive.
• Support the above roles.

Monthly Staff Salaries

     Help in Preparation of Staff Salaries in respective Projects

Coordination with the Field Project Team

• Coordination with the Field Project Team (Admin Officer) for timely implementation of project activities.

Knowledge of TAX

• Ensure deduction of WHT on payments and services
• Ensure CPRs are generated in timely manner for deposit of cheques for FBR for WHT
• Ensure filling or WHT to FBR as per schedule
• Ensure no penalty is awarded for non-compliance of scheduled payments
• Timely disbursement of WHAT certificates to Suppliers of Services and goods on Quarterly basis
• Application of accurate rate of supplies and services and employees salaries
• Monthly details of all type of taxes
• Reconciliation of Taxes with payment and ledgers
• Maintain record of Taxes

Knowledge of Bank

• Collect Bank Balances from Bank, and Bank Statements
• To hand over Cheque Books to the Payment and Receipts Department
• To update the Donations in Excel Sheets.
• Prompt in case of cheque bounce to payment & receipt function
• Data Enter into the Approved Sheets

 Job Specifications:

Education:

• MBA Finance, M. Com, CA, ACCA

 Work Experience:

• Minimum 3 to 5 Years (NGO/INGO preferred)

Skills and Competencies:

• Financial Analysis Skills
• Budgeting & Forecasting Skills
• Financial Reporting Skills
• Data Management Skills
• Regulatory Compliances Skills
• Financial Planning and Strategy
• Risk Management Skills
• Time Management Skills
• Proficiency in Microsoft Excel and Accounting Software

 The duties listed above covers most of the tasks that would be performed by the job holder in this position; however, staff may be assigned any other official tasks as and when required.

 Commitment to Diversity and Inclusivity: Pak Mission Society is committed to building a diverse organization and an environment of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Safeguarding: Pak Mission Society is committed to Safeguarding of Children and Adults and in no way tolerate any harm to our beneficiaries.

• Child Safeguarding: Ensuring the safety and well-being of children, protecting them from abuse, neglect, or exploitation.
• Adult Safeguarding: Protecting vulnerable adults, including the elderly or individuals with disabilities, from harm, abuse, or neglect.

 Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, origin, gender, age, marital status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.