Major Work-streams:

1)     Office & Travel Management

• Ensure smooth functioning of the office, including sourcing of new spaces when necessary
  • Regular maintenance, repair, and cleanliness; and providing necessary resources for staff operations, including supplies, furniture and fixtures, tech infrastructure, and safety equipment
  • Developing and managing plans and budgets to meet office management and evolution needs
    • Ensure that all assets and supplies are recorded and the inventory lists are updated. Additionally, they will assess the state of assets and supplies via periodic reviews and ensure that appropriate asset disposal takes place as and when needed
    • Respond to all staff travel needs by enforcing travel policies and managing processes of bookings, per diem issuance, etc

2)     Procurement & Vendor Management

• Run and evolve the organization's administrative and procurement systems to ensure value for money and quality sourcing
• Collaborate with program and non-program teams to understand procurement needs accurately
  • Find and build/maintain relationships with vendors and suppliers who can deliver on quality, timeliness, and cost-effectiveness that Teach For Pakistan demands. Additionally, demonstrate strong negotiation skills to secure reasonable prices or pro-bono support where possible
  • Create and manage work plans for the Ops team, aligned to the organization’s priorities and work

calendars

• Provide periodic training to the entire Karachi team to ensure that procurement policies and processes are understood and complied with
• Manage the procurement process as per the organizational procurement manual
• Ensure detailed and accurate record-keeping for all procurement activities and archiving regularly

3)     Technology and Security Focal Point

• Ensure that the organization’s fundamental technology needs are understood by the Operations and Finance team and oversee the provision of the necessary software, hardware, audio-visual equipment, troubleshooting and repair services, and reliable internet
• Serve as the Safety & Security focal point for the Karachi office, ensuring that relevant policies are developed and kept up to date to keep all staff and Fellows safe and prepared to respond in emergencies
• Communicate safety and security issues to the City Manager in a timely fashion along with practical recommendations for action
• Organize safety and security training (including first aid and fire safety) as required

The Ideal Candidate

Is a responsible, proactive, strategic thinker who will enjoy being hands-on in a start-up environment. We’re looking for someone who will be excited to support the program’s growth in a new region and building the systems that will enable the local team’s success. S/he will have the following qualifications and competencies.

Required:

• A Bachelor’s or Master’s degree in Business Management, Business Administration, Supply Chain

Management, or a related field

• A minimum of 8 years of experience in operations, including administration, procurement, and finance

• Experience managing a team, including developing the team’s strategy, work plans, budgets and

expense tracking

• Demonstrable proficiency and comfort using MS Office and Google Suite, especially Excel, Word, Google Sheets, Docs, and Calendar

• Strong communication and organizational skills

• Familiarity with procurement and sourcing in Karachi markets

Preferred:

• Prior experience using accounting and procurement software packages is a plus

Salary and benefits will be competitive and commensurate with the candidate’s skills, experience, and

qualifications.