This position is open on a rolling basis and will be filled upon the availability of a suitable candidate.

 1. Job Profile

The Field Supply Chain and Operations Officer functions as a support to Field Office operations that require management of logistics and associated documentation for essential operations systems. He/she is responsible for ensuring quality systems are established and functional for, procurement systems, stock supply management, transportation and IT in keeping with Organizational Standards, local laws, and under the guidance of the Operation Manager. The Supply Chain and Operation Officer supervises Swabi Office support staff: cook, cleaner and drivers

2. Key Responsibilities

Procurement

• Assist PC/Operation Manager in Procurement Proceedings 
• Procure requested program and program support items, in accordance with the Organization Operations policy and procedure, making every effort to obtain the lowest price and highest quality of items for Organizational programs.
• Preparation of RFQs
• Ensure Procurement Tracking Sheet is well maintained and accounted for.
• Ensure refreshment, and stationery are purchased monthly
• Procure all requested items in a timely manner to facilitate program and operational needs.
•  Ensure efficient filing system is devised

 Assets and Inventories

• Ensure inventories are fully accounted for and maintained in a secure place 
• Ensure a centralized asset register is maintained; ensure that all office and program assets are logged.  For all assets, manage a tracking system and ensure all assets are issued with unique organizational asset number, ID tag, and are tracked.
• Ensure annual (or bi‐annual) asset checks are completed; damage and losses are reported immediately.
• Ensure assets are functional
• Ensure efficient filing system is devised

 Transport, Travel & Fleet

• Ensure management of vehicle fleets is in line with Organizational standards; ensure that appropriate allocation and safe use of vehicles is achieved throughout the program and ensure servicing and maintenance schedules are adhered to.
• Ensure transport services are cost‐efficient and reliable. 
• Ensure systems are in place to effectively plan, coordinate and monitor staff travel 
• Keeping track of fuel consumption of Office, guesthouse and vehicles
• Ensure that all transported goods have the appropriate documentation, e.g., waybills, receipts and that all inventories and stock lists are updated at the receiving and sending ends, per organizational field procedures.
• Ensure efficient filing system is devised
• Build capacity and facilitate drivers to abide by Organization policy and procedures.
• Ensuring that Organizational owned as well as rental fleet is kept maintained and roadworthy.
• Drivers and staff abide by the traffic rules and discipline.

 Staff Management:

• Supervise cook, cleaner, guards, and drivers.
• Ensure Drivers, cooks, and cleaners are trained and ensuring facilities for office, and guest house are operational and in compliance with procedures

 Administration / Facilities management 

• Oversee administration functions such as reception, office consumables, storeroom management, etc.
• Coordinate with other staff members to ensure field Office are kept safe, adequately equipped, are maintained at the highest standards of hygiene, and supplied as per Pakistan Operation Standards. 
• Ensure being on call beyond working hours to troubleshoot any urgent matter in office.  
• Regularly check facilities and account for any issue and resolving and fixing it. 

 IT – Information Technology

• Installing and configuring computer hardware, software, systems, networks, printers and scanners. Monitoring and maintaining computer systems and networks. Responding in a timely manner to service issues and requests.

 Other

• Provide efficient support to all logistical matters of different departments within Organization.
• Work in close collaboration with PC/ Operations Manager/ Govt. Liaison & Security Coordinator and other members of the team; sharing information on the assessments and proposed interventions, providing overviews of logistics requirements for the development of project proposals and subsequent projects.
• Liaise with the government, UN, and other agencies as necessary.  
• Comply with all relevant Organizational policies and procedures concerning child protection, health and safety, equal opportunities, and other relevant policies.
• Frequent travel to field/country office 

Behavior and Conduct

• Will ensure the highest standards of behavior inside and outside of work promotes the values in code of conduct and safeguarding policies
• Will be a model for ethical conduct standards for other team members
• Will ensure own actions and the actions of the team members they manage do not impact the safety of the team and the vulnerable communities we serve
• Will ensure external stakeholders are aware of organization conduct and reporting mechanisms
• Report any concerns

3. Person Specification

Skills, knowledge and expertise required for the role.

 Essential criteria

• Minimum 3 years of experience in supply chain management including procurement, administration transport, warehouse, and stock management.
• Bachelor Degree from a Government recognized Institute/ University in Supply Chain Management, Business Management, or related field preferred 
• Experience in managing Office/ Project startup/ closeouts. 

Desirable criteria

• Solid knowledge and understanding of practical Supply Chain procedures and maintaining supply pipelines in areas with weak infrastructure.
• Expertise in all aspects of operational management, including planning, project management and problem‐solving
• Strong organizational, interpersonal, and communication skills.
• Excellent IT skills; strong computer competency with word processing, spreadsheets, and databases.
• Ability to identify and communicate potential problems and propose solutions to the level of management and then effect change.
• Must be able to function effectively in a complex work environment, set appropriate priorities, and deal effectively with numerous simultaneous requirements.
• Fluency in English, both written and spoken.

We are equal opportunity employer.