Job Description

Title: Project Manager

Reporting to: CEO

Duty Station: Head Office Islamabad

Unit: Programmes

Section: Protection

Summary of Key Functions

The Project Manager of Community-based Protection intervention will manage staff based in Islamabad, Lahore and Karachi. S/he will be required to travel regularly to field sites. Under the CEO’s guidance and supervision, the Project Manager will be responsible for execution and implementation of community-based protection project and managing staff directly implementing CBP activities. In addition, it is expected that the Project Manager will ensure the highest accountability standards for internal (partners, beneficiaries and Field Offices as well as head office) and external (donors, local stakeholders). The role of the Project Manager will also involve coordination, oversight and coaching of the protection team in technical aspects of implementation, with the support of the relevant technical staff. The Project Manager will ensure that all work plans are prepared and implemented according to schedule.

The Project Manager is expected to lead the project. The role will require close interaction with colleagues from organization’s Program, Operation Unit and external partners. The incumbent will successfully deliver key milestones, provide project management methodology and guidance to internal project team, steer project activities; ensure operational and administrative compliances in project, and coordinate with donors and other stakeholders.

Roles and Responsibilities

• Ensure high quality implementation of community-based protection (CBP) activities in line with agreed log frames/indicators, budgets, procurement plans, and work plans.
• With the support of the Protection Officers and M&E person, ensure technical guidance and tools for CBP are in place, and that activities meet technical standards.
• Ensure that allocated budget lines/activities and expenses are regularly monitored and, as needed, action plans with follow-up are developed to correct any over or underspending in a timely manner.
  • Request and follow-up to ensure the required resources are allocated to CBP activities from relevant departments, such as Finance, Administration, Human Resources and IT.
  • Produce timely high-quality internal reports and contribute to regular donor reporting
  • Coordinate with local and international agencies in the sector to ensure harmonized programme implementation
  • Line manage a team of CBP staff; provide technical guidance and monitor staff in their implementation of the work plan and quality of technical activities.
  • Set clear objectives for CBP staff under line management and do timely performance evaluations.
  • Conduct recruitment of CBP staff as needed, and ensure staff capacity development, including on-the- job coaching and mentoring, as appropriate.
  • Contribute to protection strategy development and review processes with CEO
  • Apply sound community-based methodologies in improving community engagement and mobilization for community-based protection activities
  • Assess protection risks and identify needs/problems/gaps and propose timely practical actions to respond to particular protection risks or problems.
  • Contribute to development of quality proposals, concept notes, and budgets for CBP activities, as requested.
  • With the support of Programme Officer, ensure a MEAL plan is in place and implemented for CBP activities.
    • Monitor and ensure adherence to work plans, spending plans, and monitoring and evaluation plans, and timely delivery of donor and management reports on CBP activities.
    • Undertake quality control and site monitoring to ensure that services provided are according to best practice standards in coordination with CEO.
    • Ensure all monitoring activities are fully documented, including systematic and timely data collection as required under the grant and for DRC MEAL purposes.
    • Be responsible for day-to-day programme operations, administration, and other aspects of the project in accordance with standards of Inspire Pakistan programme direction, operations management, policies and project strategy document.
    • Manage and coordinate the implementation of the various project activities in ensuring the quality and timeliness of the activities and delivery of outputs.
    • Develop a coordination mechanism to strengthen linkages between different ministries, institutions and stakeholders at the national, provincial and district levels.
    • Within the project strategic framework and in consultation with the national counterparts, prepare work-plans (monthly and quarterly) reflecting the scope of activities, timing, sequencing, cost and other inputs for the implementation of the Project activities.
      • Manage the activities and direct arrangements and needed resources to implement the project and ensure proper management of funds, including accounting, financial control and audit procedures complying with donor standards and Inspire Pakistan SOPs.
      • Manage procurement of goods, works and services in accordance with procedures set forth in project agreement and in line with organizational standards of operational management.
      • Liaise closely with project partners and stakeholders.
      • Report regularly to donor and other stakeholders on project activities and progress.
      • Assume direct responsibility for managing the project budget by ensuring that:
      • Project funds are disbursed properly.
      • Expenditure is in accordance with the project strategy document, project budget and project work plans.
      • Accounting records and supporting documents are properly kept and financial reports are prepared.
      • Financial operations are transparent and procedures/regulations are properly applied.
      • Coordinate and facilitate the work of project staff / teams engaged in the implementation of project activities.
      • Manage the project team (technical specialists, project officers, support staff, consultants) and ensure timely implementation, results –orientation and accountability for project results.
        • Work closely with key stakeholders in drafting and preparation of relevant terms of reference for consultants in line with activities in approved Project Work Plan;
        • Monitor the project funds and resources. Be responsible for the delivery of the project results.
        • Establish and oversee monitoring plan for the activities being implemented by staff and consultants.
        • Be actively involved in the preparation of project knowledge products (including publications and reports).
        • Present work-plans, periodic narrative progress reports and expenditures status reports to donors after approval by the CEO.
        • Monitor the progress on agreed results framework and performance indicators and take action/decision and/or provide timely support to project staff.
          • Ensure to have contracts, MoU and other agreements developed as and when required during project cycle.
          • Lead and coordinate the organization of meetings, workshops, conferences, trainings and related activities relevant to the implementation of the Project.
          • Brief and consult with senior management on project progress and provide information and advice as required to contribute to the project and organization initiatives.
          • Facilitate in coordination exercise with relevant stakeholders including government, NGOs and community members for covering social mobilization aspect of the project.
          • Ensure high quality information and visibility of the Project activities to the mass media and stakeholders.
          • Perform any other task given by Supervisor