Job Description:

Position Objective:

The Project Officer - Admin & Finance will be responsible for managing administrative and financial tasks to support the smooth operation of the Quetta Office.

Key Responsibilities:

• Coordinate daily office activities, managing supplies, equipment, and maintenance.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Assist with HR-related tasks, such as onboarding new employees and maintaining attendance, records and timesheets.
• Organize and schedule meetings, appointments, and events efficiently.
• Plan, coordinate, and execute events, meetings, and conferences.
• Manage logistics for events, including venue selection, rent a car, catering, and audio-visual setup.
• Oversee registration processes and handle participant inquiries.
• Collaborate with vendors, suppliers, and internal teams to ensure successful event delivery.
• Coordinate hotel reservations and accommodations for employees and guests.
• Manage the procurement process for office supplies and equipment.
• Maintain accurate records of all travel-related expenses and reimbursements.
• Maintain accurate financial records, including petty cash, accounts payable, and receivable.
• Process invoices, payments, and expense reports promptly and accurately.
• Reconcile and replenish petty cash regularly and ensure appropriate documentation.
• Assist in budget preparation and monitor office expenditures to ensure financial compliance.
• Generate financial reports and statements, providing regular updates to management.
• Ensure adherence to financial regulations and internal policies.
• Prepare and submit necessary financial documents and coordinate with the head office.
• Provide other related support as required by work.

 Educational Requirements and Qualifications:  

The individual holding this position shall possess the following:

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
• Proven experience (typically 2-5 years) in financial management and administrative support, within the development sector preferably.
• Strong knowledge of financial principles, accounting practices, and financial software.
• Proficiency in using accounting software and Microsoft Office suite.