Job Description

Title: Finance Assistant 

Reporting to: Finance Officer

Duty Station: Head Office

Unit: Operations

Summary of Key Functions

The candidate will be supporting the financial and accounting function of the project in the head office. The incumbent of this position would report to Finance Officer and would closely work with (coordination and guidance of) Operation Unit, especially with Admin and HR Officers – Islamabad. Main duties involve provide support for compliance with internal controls, book keeping, file management, ensure travel authorizations, preparing payments, etc.

Roles and Responsibilities

• Overall bookkeeping of the organization and all the projects.
• Ensuring all program and project staff implementing Inspire Pakistan’s accounting policies and provide guidance to staff on policies where required.
• Review and verification of all the payment documents as per organization policies and donor’s requirement.
• Processing payments and ensuring that the documents submitted for payments are complete in all aspect.
• Ensuring that the petty cash of all the offices are timely replenished.
• Keep track of all the incoming and outgoing payments.
• Keeping record of the tax and EOBI deducted from the payments and making sure it is timely deposited in the government treasury.
• Keep track of any advances provided to staff and ensuring its timely clearance.
• Under the direct supervision of Finance Officer review payrolls and timely disbursement of salaries to the respective accounts of staff.
• Liaise with the bank for bank statements and any other requirement.
• Maintenance of bank book in excel.
• Support Finance Officers in posting entries in the software.
• Keep record of all the posted entries
  • Ensure proper filing of the finance record and proper archiving of files as per organization’s policy.
  • Assist in prepare financial forecast in order to clarify the financial standing of individual projects.
  • Assisting Finance officer in Preparation of monthly Financial Reports.
  • Assisting in Preparation of banks reconciliation and other financial reports.
  • Assisting Finance Officers and Admin/Finance Manager in project or annual audits.
  • Any other duty assigned by the Supervisor.