Finance Manager - E4H Punjab

Job Description

Programme Overview

Evidence for Health (E4H) is a Foreign, Commonwealth & Development Office (FCDO)-funded programme aimed at strengthening Pakistan's healthcare system, thereby decreasing the burden of illness and saving lives. E4H provides technical assistance (TA) to the Federal, Khyber Pakhtunkhwa (KP), and Punjab governments, and is being implemented by Palladium along with Oxford Policy Management (OPM).

Through its flexible, embedded, and demand-driven model, E4H supports the government to achieve a resilient health system that is prepared for health emergencies, responsive to the latest evidence, and delivers equitable, quality, and efficient healthcare services. Specifically, E4H delivers TA across three outputs:

Output 1: Strengthened integrated health security, with a focus on preparing and responding to health emergencies, including pandemics.

Output 2: Strengthened evidence-based decision-making to drive health sector performance and accountability.

Output 3: Improved implementation of Universal Health Coverage, with a focus on ending preventable deaths.

Position Summary

The Finance Manager will support the programme in financial management, monitoring, and reporting for E4H. The position will be responsive for managing the day-to-day financial affairs of the Project.

The broader role of Finance Manager is to assist the Finance and Operations Lead in analyzing resource performance to ensure that it adds value to the delivery of objectives and to ensure that all risks, including information, financial compliance, and business continuity are identified, monitored, managed, and controlled. The position will be responsible for effective financial and management in line with FCDO’s terms and condition as well as Palladium corporate policies.

Responsibilities

The Finance Manager will support the Finance and Operations Lead in financial management, monitoring, and reporting for E4H. The position will be responsive for managing the day-to-day financial Management of the Project.

• Prepare and maintain financial plans and forecasts for the length of the project, providing advice on best ways to structure plans and highlighting problem areas and potential risks to the Finance and Operations Advisor and Palladium Corporate as well as keeping track of variances against the forecast.
• Preparation of estimations, projections, trend analysis, scenario planning and any other management information that provides the necessary data required to take financial planning decisions.
• Preparation of costed workplan annually and quarterly, working closely with the Punjab Team Leaders.
• Consolidation and analysis of financial data, focusing on levels of expenditure. Monitoring budget profiling versus actual. Review and analyze variances on a monthly basis and its subsequent reporting.
• Prepare Fund transfer request at the end of every month in coordination with Program team and in order to ensure funds management.
• Ensure proper maintenance of cashflow and ensure minimum bank balance at the end of every month.
• Verify the payroll on monthly basis and ensure accurate payroll processing, share the pay slips with staff on monthly basis.
• Payroll reconciliation on monthly basis.
• Preparation and approval of SDC invoice for advance payroll processing every month.
• Preparation of all payment vouchers (payment processing), hard filing of vouchers and record maintenance of finance.
• Booking of Journal Vouchers and Payment Vouchers in QuickBooks for corporate audit requirement.
• Put in place value for Money (VFM) systems and process in accounting.
• Support in invoice preparation for FCDO.
• Preparation of field voucher on weekly basis.
• Preparation of tax summary on monthly basis – complete details of income tax deduction and sales tax deduction.
• Invoices Processing of payments for short-term experts.
• Coordination with the vendors, consultants regarding complete details about invoices paid and tax deducted, sharing of tax challans with respect to the tax deducted.
• Ensure provision and remittance of all statutory and mandatory deductions and Pakistan law, and submission of tax to the authorities.
• Prepare Bank reconciliation on monthly basis and manage all correspondence with banks in respect of bank statements.
• Ensure that all the cash/cheque payment vouchers are supported by the relevant supporting documents and attend to all Auditors’ correspondence/queries.
• Keep track of reimbursable expenses of the project as per the specified budget.
• Budget Management

 Qualifications and Experience

• Must be ACA or MBA Finance and Accounting from a reputed university.
• At least ten (10) years of experience of FCDO programs is a must.
• Ability to meet deadlines and work under significant professional and environmental pressure.
• Ability to work independently.
• Computer competency with spreadsheets, data bases and word processing suites.
• Strong interpersonal skills, flexibility and patience.
• Fluent in spoken and written English and Urdu, knowledge of local language will be a plus.
• Ability to communicate effectively and excellent interpersonal skills to form effective working relationships at all levels

Reporting/Supervision

The employee shall report directly to the CEO Palladium. For day-to-day operational matters, the Finance Manager - E4H Punjab will report indirectly to Punjab Team Lead.