Position Purpose

The Procurement Officer will be responsible for managing all procurement activities to ensure the timely, transparent, and cost-effective delivery of goods and services required for the Emergency Flood Response project. The role ensures compliance with organizational and donor procurement policies while maintaining efficiency in a humanitarian emergency context.

Key Responsibilities

1. Procurement Planning and Management

• Develop and update procurement plans in line with project needs.
• Ensure timely procurement of supplies such as medical kits, WASH items, nutrition commodities, and logistical materials.
• Maintain vendor rosters and conduct regular market assessments in the affected areas.

2. Compliance and Documentation

• Ensure all procurement processes adhere to donor and organizational standards.
• Prepare and maintain complete documentation for each procurement transaction, including bids, contracts, purchase orders, and delivery notes.
• Support internal and external audits by providing accurate records.

3. Vendor Management

• Identify, evaluate, and negotiate with vendors for goods and services.
• Ensure fair and transparent bidding processes.
• Build relationships with reliable suppliers to secure consistent and timely delivery of critical items.

4. Coordination and Support

• Work closely with program, finance, and logistics teams to align procurement with operational needs.
• Support field teams in understanding procurement procedures and processes.
• Coordinate with local authorities and stakeholders when needed.

5. Risk and Quality Assurance

• Monitor supplier performance and address delivery or quality issues.
• Mitigate risks of fraud, delays, or non-compliance in procurement processes.
• Ensure procurement reflects accountability, value for money, and adherence to humanitarian principles.

Qualifications and Experience

• Bachelor’s degree in Supply Chain Management, Business Administration, or related field.
• Minimum 3 years of relevant experience in procurement, preferably in humanitarian or emergency response projects.
• Strong knowledge of procurement rules, compliance frameworks, and donor requirements.
• Experience working in emergency or flood-affected areas is highly desirable.
• Proficiency in MS Office and procurement software/tools.
• Fluency in Pashto and Urdu; good command of English is an advantage.

Key Competencies

• Strong negotiation and problem-solving skills.
• High ethical standards, integrity, and accountability.
• Ability to work under pressure and manage multiple urgent procurements simultaneously.
• Good communication and teamwork skills.
• Adaptability to challenging field conditions.

Note: Pupose of this post is for CVs collection for disaster affected areas.