| Posted date | 14th July, 2025 | Last date to apply | 24th July, 2025 |
| Country | Pakistan | Locations | Islamabad |
| Category | Consultancy | ||
| Type | Consultancy | Position | 1 |
| Experience | 8 years | ||
TERMS OF REFERENCE (TOR)
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Title of Assignment: |
Final External Evaluation of the CLEAN Project on Solid Waste Management and Circular Economy (2021–2025) |
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Project Title: |
Solid waste management, income generation and environment protection in Islamabad and Rawalpindi.
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Donor: |
BMZ- Humedica |
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Location: |
Islamabad and Rawalpindi – Ten socially disadvantaged neighbourhoods |
1. Introduction/Background
Summary:
The project titled “Solid Waste Management, Income Generation & Environment Protection in Islamabad & Rawalpindi”, implemented by Pak Mission Society and financially supported by Humedica International Aid through the Ministry of Economic Cooperation and Development (BMZ), seeks to address the intertwined challenges of environmental degradation, public health risks, and economic vulnerability in marginalized urban areas. Spanning from December 2021 to April 2025, with an extension period till July 31st, 2025. This initiative builds on the learnings of a successful pilot project and aims to create a replicable model of integrated solid waste management in urban slums and lower-middle-class neighbourhoods of Islamabad and Rawalpindi.
The project is designed to reach and benefit 10,000 low- to middle-income households, including 8,000 households residing in informal settlements (slums) and 2,000 households from lower-middle-class urban areas and small businesses. Key stakeholder groups include waste collectors, small entrepreneurs, and employees of Haryali Hub, a green enterprise model supporting local recycling and livelihood opportunities.
The project covers previously targeted communities in Islamabad — Allama Iqbal Colony (G-7 Markaz), Faisal Colony (G-7/1), Rimsha Colony (H-9), and Essa Nagri (I-9) — and extends its outreach to new underserved communities such as Hansa Colony (G-8), France Colony (F-7/4), 100 Quarter (F-6), 48 Quarter (G-7/3), Iqbal Town, and Railway Colony in Rawalpindi.
By the end of the project in July 2025, it is expected that the targeted communities will exhibit improved environmental hygiene, greater awareness of health and ecological issues, and enhanced livelihoods through green economy interventions — ultimately contributing to the well-being and resilience of vulnerable urban populations in Islamabad and Rawalpindi.
Problem Statement:
The core problem addressed by the project is the critical lack of structured solid waste management systems in these areas, resulting in uncontrolled waste dumping, contamination of local environments, poor public health outcomes, and limited economic prospects for residents — particularly those dependent on waste collection for income. Contributing factors include outdated municipal waste guidelines, inadequate community awareness, and limited opportunities for sustainable income generation.
Project Outcome/Outputs
Impact:
The health and environmental situation in socially deprived areas of Islamabad and Rawalpindi has improved.
Outcome:
Sustainable improvement in health and income of residents through effective, community-based circular economy and waste recycling.
Outcome indicators:
70% of the residents of the target areas live in hygienic housing conditions that are regularly cleaned of rubbish, according to 75% of 300 randomly selected residents of the target areas and as determined by project staff.
60% of the waste generated in the target areas is recycled, after documentation by the collection teams and Haryali Hubs.
15 residents have started to practice recycling on their initiative, independently of the Haryali Hubs.
At the end of the project period, a concept is developed that describes the roles of the different actors (collection teams; Haryali Hubs; residents of the residential areas; NGOs) in a form of cooperation and organization (e.g. cooperative) to be defined. The concept is implemented in the form of the establishment of a corresponding organization before the end of the project.
70 vulnerable households have access to a regular income through involvement in one of the circular economy initiatives.
85% of 300 randomly selected residents in the target areas report savings of at least 50% for drug treatments and attribute this to changes in waste management.
Updated Solid Waste Management Guidelines approved by MoCC
Outputs:
Two operational Haryali Hubs serving 8,000 households and 2,000 SMEs.
Ten waste collection teams in ten target areas are in operation and work in a networked, efficient, and cost-covering manner
The dwellers of the ten target areas have a basic knowledge of the circular economy and the most important behavioral patterns in dealing with waste. Awareness of the importance of resource conservation and climate change has been raised among the dwellers of the target areas.
The responsible authorities are committed to waste disposal and recycling management. An overall concept for waste disposal and recycling management in the two "twin cities" has been developed.
Output Indicators:
At the end of the project, both hubs have achieved 50% cost recovery.
a 90% increase in the sale of compost and recycled plastic was achieved
Business plans of at least ten collector squads (four existing, at least six new) have been prepared
At least ten leaders of collector squads have acquired basic management skills and can demonstrate these in the form of work plans and balance sheets during audits.
At the end of the project period, the form and intensity of cooperation between the individual collection teams, including the hubs, is defined in a concept.
75% of 300 randomly selected residents can name three behaviours of proper waste management and apply them according to their statements.
100 personalities who enjoy prestige and attention in the target areas - representatives of educational and religious institutions, persons of respect - have acted as "Green Champions" on 200 occasions - e.g. information events on other topics, cultural events - and have imparted knowledge about environmental and resource protection, climate change and circular economy in the ten target areas, according to their statements and statements of participants.
Cases of open and uncontrolled burning of waste have decreased by 90% in the targeted areas.
50% less open storage of waste, according to visual inspection by project staff (number and extent of wild dumps).
A "Waste Composition Study" for Islamabad has been prepared. The responsible bodies have expressed their views on the implementation of the recommendations within the framework of the working meetings (CAN Group)
The rough version of an overall waste management plan for Islamabad and Rawalpindi respectively has been prepared.
Clear coordination between the municipal and private/civil society services in the area of waste management is laid down in the form of agreements.
The responsible state agencies have analyzed the conditions in the 10 target areas regarding flood protection, sewage, and sewerage and have drawn up an action plan.
Final Evaluation:
2. Objectives
Assess the relevance, efficiency, effectiveness, impact, and sustainability of the project.
Evaluate the extent to which intended outcomes and outputs were achieved.
Identify key lessons learned and recommendations for future programming.
3. Scope of Work
Evaluate progress toward the project’s objectives and outputs as per LFA.
Analyze contribution to improved environmental and health conditions.
Review institutional frameworks, policy influence, and sustainability mechanisms.
Assess stakeholder engagement, behavior change, and economic benefits.
Examine functionality and performance of Haryali Hub and collection teams
4. Timeframe
|
Activity |
Working Days |
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Proposed work plan and tools |
03 |
|
Fieldwork |
03 |
|
Data Collection |
10 |
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Presentation of Data (excel sheets) |
03 |
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Draft of Evaluation report |
05 |
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Final Report |
05 |
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Total Working Days |
29 |
5. Deliverables
The following are the expected deliverables:
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Sr.# |
Deliverables |
Detail |
Timeline/days |
|
1 |
Proposed work plan and tools |
Proposed work plan and evaluation questionnaires to be submitted within 02 days following the official initiation of the evaluation. |
3 |
|
2 |
Fieldwork |
Training of enumerators, testing of tools and final validation |
3 |
|
3 |
Data Collection |
Briefing, deployment of enumerators, data collection and post field work debriefing. |
10 |
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4 |
Presentation of Data (excel sheets) |
Lead Consultant to present analysed summary of field data before the writing the first draft report. This will allow for review, questioning and field follow up and cross validation of the data. |
4 |
|
5 |
Draft of Evaluation report |
The evaluator must submit draft report for review and comments by all parties involved after analysis of the field data. Both the PMS management members and other related stakeholders in the evaluation must review the draft evaluation report to ensure that the evaluation meets the required quality criteria. |
5 |
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6 |
Final Report |
Report and database will be submitted 2 days after receiving comments from the PMS management members and other related stakeholders. The content and structure of the final analytical report with findings, recommendations and lessons learnt covering the scope of the evaluation must include the following: • Executive summary • Introduction • Description of the evaluation methodology • Situational analysis with regard to the outcome, outputs • Analysis of opportunities to provide guidance for future programming • Key findings, including best practices and lessons learned • Conclusions and recommendations • Appendices: Terms of reference, field visits, people interviewed, documents reviewed. A PowerPoint summary presentation for PMS senior leadership and the donor will also be required.
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5 |
6. Methodology
1. Evaluation Methodology:
The proposed methodology for the endline/final evaluation will combine qualitative and quantitative data collection and evaluation techniques. The methodology will be developed by the consultant, as well as all relevant tools and presented in the inception report also "The consultant will propose sampling strategies for both old and new slum communities, ensuring gender and stakeholder diversity." The data collection should include the use of a number of approaches to gain a deeper understanding of the outcomes of the project.
Desk-base review: The evaluation will review relevant project documents and content produced before and during project implementation including the project proposal, work plans, project progress reports, annual project reports and other documents produced by or associated with the project. The evaluation should analyze how gender and social inclusion (GSI) considerations were addressed throughout the project cycle."
Survey:
KII Interviews:
PMS project team
Green Champions
SWM contractors
Haryali Hub staff
Community residents
Municipal officers, MoCC representatives
Focus Group Discussions (FGDs):
Evaluation Questions
The evaluation will be guided by the following questions by keeping DAC criteria in focus.
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Sr.# |
Evaluation Criteria |
Mandatory Evaluation Questions |
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1 |
Relevance |
Was the project relevant to the identified needs of the target beneficiaries and the context? Were the project activity and strategy (including its assumptions and LFA) realistic, appropriate and adequate to achieve the results? Have there been changes in the planned measures? Were some measures replaced by others or did some measures have to be intensified? Did the project target the right people initially?” Has the composition or size of the target group changed? Has the project region been expanded? Reduced? Diversified? Have the changes in the planned measures had an impact on the achievement of the objectives? Has it become clear during the course of the project that objectives have to be amended because they cannot be achieved as planned in the application? Have the measures perhaps been modified based on changed objectives for 5 old and 5 new communities (Slums)? |
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2 |
Effectiveness |
How appropriate were the management process in supporting delivery of project expected results? Were the project activities developed as per the core humanitarian standards and resilience needs? How effective were the strategies and tools used in the implementation of the project? To what extent were the intended project outcomes and outputs achieved and how? “Did changes in the target group affect outcomes?” To what extent has this project generated positive (or negative) changes in beneficiaries of targeted villages?
These questions will apply both in 5 old and 5 new communities (Slums). |
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3 |
Efficiency |
How far the results achieved did justified the cost incurred - were the resources effectively utilized? Did project activities overlap and duplicate other similar interventions (funded nationally and /or by other donors? Are there more efficient ways and means of delivering more and better results (outputs and outcomes) with the available inputs? Could a different approach have produced better results? How efficient and timely has this project been implemented and managed in accordance with the project proposal? How efficient is the record keeping, reporting and data management of the project activities in 5 old and 5 new communities (Slums). These questions will apply both in 5 old and 5 new communities (Slums). |
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4 |
Sustainability |
Are there any plans and or strategies to sustain the gains after the project interventions? How effective were the exit strategies, and approaches to phase out assistance provided by the project? What are the key factors/areas that will require addition support/attention in order to improve prospects of sustainability of the project outcomes and the potential for replication of this approach? To what extent are the existence of institutions and their ability to function ensured even after the project has been completed? How will the acquired knowledge be passed on? Who will bear the follow-up costs (for example, personnel, repairs and maintenance costs) in 5 old and 5 new communities (Slums). These questions will apply both in 5 old and 5 new communities (Slums). |
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5 |
Impact |
What are the unintended consequences as a result of the project activities? Are there any significant changes in the context as a result of the project intervention? Is the institution/facility regularly used by the target group? Are the committee structures (VDCs, O&M committees etc. are well supported and encouraged in their work by their social environment? If the project aspires to achieve outcomes at the intermediate (meso) and large scale (macro levels), has this already generated additional interest and been emulated by others? What is the reaction of local authorities and other state representatives? These questions will apply both in 5 old and 5 new communities (Slums). |
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6 |
Learning and Replicability |
What are some of the key lessons learned as a result of this project that can be shared and replicated? What are the recommendations for similar future interventions? What are the recommendations for future interventions (for future project)? Which interventions were particularly popular or unpopular among the target group, and which ones encountered difficulties? Were there important/less important measures or key impacts for achieving the objectives? These questions will apply both in 5 old and 5 new communities (Slums). |
7. Selection Criteria
The Evaluator shall have the following expertise and qualifications:
Required Qualifications
Education of Team Lead: At least a Master’s degree in Public Policy, International Development, Development Economics/Planning, Economics, International Relations/Diplomacy, or any other relevant field.
Expertise in Aid Effectiveness and Management: Extensive expertise, knowledge, and experience in aid effectiveness and aid management processes.
Project Evaluation Experience: At least 08 years of experience in project formulation, evaluation, and conducting end-of-project evaluations, particularly in Islamabad & Rawalpindi or similar contexts.
Experience with national and International Organizations: Proven experience working with national and international organizations, donors, and evaluating projects.
Survey and Evaluation Experience: Past experience in conducting surveys, particularly evaluations of German donor-funded projects (Optional).
Language Proficiency: Excellent written and verbal communication skills in English.
Expertise in Localization and Resilience
Demonstrated expertise in circular economy, waste management, and community mobilization.
Successfully completed at least 2–3 similar assignments in the past.
Evaluation and Analytical Skills
Strong background in qualitative and quantitative evaluation methodologies, including data collection, analysis, and reporting.
Experience in conducting midterm evaluations, endline/final evaluations, impact assessments, and stakeholder consultations.
Regional and Contextual Understanding
In-depth knowledge of socio-economic and governance landscape.
Experience working with local government bodies, civil society organizations, and humanitarian agencies in Pakistan.
8. Evaluation Criteria
The Following are the evaluation criteria for the individual consultant/ consulting firm:
|
Proposed Criteria for Evaluation |
Marks |
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Proven experience in conducting similar studies and share previous work of similar nature at least 2-3 assignment reports. |
30 |
|
In-depth Knowledge of Localization within the Framework of the 18th Amendment |
15 |
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Regional, Contextual Understanding and work plan |
15 |
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Report writing and excellent verbal and communication skills |
15 |
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Detailed and itemized financial proposal |
25 |
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Total |
100 |
Note: The applicant must adhere to ethical research/evaluations standards, ensuring:
Informed Consent: Participants are fully informed about the purpose of the research and consent to participate.
Confidentiality: Personal information of participants is protected.
Do No Harm: The research study does not adversely affect participants or communities.
9. Desired Competencies, Technical Background, and Experience
The Evaluator shall have the following expertise and qualifications:
At least Master’s degree of Team lead in Public Policy, International Development, Development Economics/Planning, Environmental Sciences, Disaster Management, Climate Change, Sustainability, Economics, International Relations/ Diplomacy or any other relevant university degree.
Proven capacity in designing and executing evaluations.
Experience of project formulation and evaluation and practical experience of end of project evaluation in Punjab or in similar context.
At least 08 years of experience in working with international organizations, donors and evaluating projects.
Past experience in conducting surveys, especially evaluations of German Donors funded projects. (Optional)
Excellent written and verbal communication skills in English.
Offers will be evaluated on these criteria as well as the quality of the technical offer (proposed methodology, capacity to mobilize qualified personnel in the field, etc.) and the soundness of the financial offer.
10. Technical Proposal
Company profile – including the proof of relevant experiences
Up to date CV of the lead consultant/evaluator (showing education and expertise).
Technical proposition detailing proposed methodology and resources needed (max 8 pages).
An example of a previous reports (evaluations) from similar work which demonstrates evidence of the skills and experience required and a list of past evaluation produced by the lead consultant/evaluator.
11. Financial Proposal
Proposed financial offer with a complete breakdown of activities.
The financial proposal must be submitted in PKR inclusive of all applicable taxes.
The Consultant/Firm must be legally registered with the Federal Board of Revenue (FBR).
12. Payment Terms
All payments will be made in the form of a cheque. The disbursement schedule, including the amount and timeline, will be outlined in the agreement. Payments will be subject to the successful completion of agreed-upon deliverables and compliance with contractual obligations and submission of final report and database. Any applicable taxes or deductions will be as per prevailing government regulations.
13. How to Apply
Interested applicants should submit their sealed envolope including cover letters, profiles, and CVs with technical and financial proposals (PDF, Word, and Excel) on or before 24th July, 2025 close of business.
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