Data Entry Assistant

Legal Aid Society

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Posted date	11th July, 2025	Last date to apply	18th August, 2025
Country	Pakistan	Locations	Karachi
Category	Others
Type	Temporary	Position	1

1. Position Background

The Legal Aid Society (LAS) is currently in the process of transitioning to a comprehensive Enterprise Resource Planning (ERP) system to centralize and streamline operations across departments. As part of this transition, a significant volume of historical data from the Monitoring, Research, Evaluation & Learning (MREL) unit, Programmatic teams, Human Resources (HR), and other departments needs to be digitized, standardized, and migrated into the ERP platform.

The volume of data spans multiple years and exists in various forms—Excel files, Google Sheets, physical records, and other digital formats—requiring intensive review, cleaning, formatting, and structured entry into ERP modules.

2. Objective

To hire a qualified and efficient Data Entry Assistant who will support data digitization, transcription, entry, and validation tasks across MREL, Programmatic teams, HR, and other departments as needed, with a primary focus on ERP migration support.

3. Job Duties

The Data Entry Assistant will be responsible for:

Transferring historical and ongoing data from various formats (physical records, Excel, Google Sheets, PDFs, etc.) into ERP modules.
Assisting the MREL and Program teams in preparing data sets for upload, including cleaning, formatting, and ensuring data accuracy.
Entering programmatic indicators, HR records, training data, and documentation logs into ERP.
Transcribing data from hard copies and scanned documents into standardized digital templates.
Performing data verification and quality control checks in coordination with MREL/Program/HR focal points.
Supporting development of data catalogs and logbooks to track data entry status across departments.
Reporting progress, issues, and completion milestones on a regular basis.

4. Duration

This is a short-term contractual position, from the date of hiring until August 31, 2025, with the possibility of reassessment depending on project needs.

5. Required Qualifications and Experience

The ideal candidate should possess the following:

Proven experience in data entry roles, preferably in development or organizational settings.
Typing speed of at least 40 words per minute with high accuracy.
Proficiency in Microsoft Office Suite (Excel, Word) and Google Workspace (Sheets, Docs, Forms).
Ability to transcribe and digitize hard-copy documents with minimal supervision.
Familiarity with ERP systems or organizational databases (preferred but not mandatory).
Strong attention to detail and commitment to data quality.
Ability to manage multiple datasets simultaneously while meeting deadlines.
Basic understanding of M&E or HR documentation is a plus.

Equal Employment Opportunity

Integrated into our shared values is LAS’s commitment to diversity and equal employment opportunity. All qualified applicants will receive consideration for employment regardless of sex, age, race, colour, creed, religion, disability, sexual orientation, gender identity, or any other characteristics or conduct protected by law. LAS is committed to being an inclusive organization where all people are treated fairly, recognized for their individuality, promoted based on performance and encouraged to strive to reach their full potential. We believe in understanding and respecting differences among all people. Every individual at LAS has an ongoing responsibility to respect and support a diverse environment. Females, Transgender, and Persons with special Abilities are very much encouraged to apply.

Protection Against Sexual Exploitation and Abuse:

Legal Aid Society (LAS) is committed to the prevention and protection from all forms of sexual exploitation and abuse (SEA). LAS explicitly prohibits its
staff, associates, partners, consultants, or any other representatives associated with the delivery of its work from:

Engaging in any form of sexual exploitation or abuse;
Sexual activity with children (persons below the age of (18) irrespective of a mistaken belief of the age of the child which shall not amount to a defense);
Exchange of money, employment, goods or services for sex, including sexual favors or other forms of humiliating, degrading or exploitative behavior, is prohibited. This includes any exchange of assistance that is due to beneficiaries of assistance;
Sexual relationships between LAS staff and beneficiaries of assistance, since they are based on inherently unequal power dynamics,undermine the credibility and integrity of the work of LAS and are strongly discouraged.