SECOURS ISLAMIQUE FRANCE (SIF) is an international non-governmental organization dedicated to providing humanitarian assistance and development aid worldwide. Since 1991, SIF has been working across more than 20 countries.

In Pakistan, we have been actively serving vulnerable communities & marginalized groups since 2010 by providing them humanitarian assistance during emergencies and also support them through the implementing of sustainable development programs in the areas of Child Protection & child Wellbeing, WASH, Food Security & Livelihoods, Disaster Risk Reduction, and Education during both early recovery and development phases.

SIF is currently providing its services in all provinces of Pakistan, including; Sindh, Punjab, Baluchistan, KPK, and has a presence in 33 most vulnerable districts. In light of increasing challenges ‘such as’ inflation, illiteracy, poverty, and climate change, as well as their association with limited and shrinking resources like; water, food, and livelihood opportunities, SIF believes that there is a high need for enhanced collaboration between NGOs and government institutions. SIF is fully confident that by sharing experiences, innovations, and lessons learned under such coordination, we can collectively improve the well-being of children and alleviate the miseries of the communities across Pakistan.

CHILD SAFEGUARDING

As part of the implementation of the Child Safeguarding Policy (CSP), specify here the level of risk associated with child safeguarding (0, 1 or 2) depending on whether or not the position involves contact with children (in particular access to children and/or personal data) and, if so, specify the type of interaction. 

Reminder:

- Level 0: no contact with children

- Level 1: access to children and/or personal data about children

- Level 2: access to children and/or personal data about children and other risk factors such as frequent direct contact with children, contact in isolated locations/without direct supervision, contact with particularly vulnerable children (disability, children without parental protection, etc.).

MAIN RESPONSIBILITIES

Objective 1: Surveys & Assessments Activities:

- Facilitate program department in baseline survey and need assessments in terms of forming data collection tools, sample size, training of data collection team.

- Conduct interviews with line departments, conduct PRA exercise and administer questionnaires.

- Ensure data quality and data consistency during data collection and data entry, manage database and facilitate in data analysis.

- Facilitate program department in first draft report of surveys (baseline & end-line and assessments).

Objective 2: Project Design and Implementation Activities:

- Assist supervisor/line manager in documentation/desk review for all the project and give feedbacks and ensure alignment to minimum standards, CHS, Sphere.

- Ensure that implementation of field activities adheres to SIF’s monitoring and evaluation system.

- Provide technical inputs in program development process and facilitate in log frame formation (e.g. indicators, MOVs and risk & assumption matrix development).

Objective 3: Monitoring and Evaluation Activities:

- Develop M&E Plan for every new project in coordination with the project officer and get it approved from immediate supervisor and the MEAL Coordinator; follow the M&E Plan.

- Carry out regular and routine field monitoring of program activities and produce monitoring visit reports on the given format; conduct debrief sessions with relevant program staff and develop an agreed action plan; and report to MEAL Coordinator and Base Manager.

- Carry out follow-up monitoring visits to materialize actions agreed in action plan, also maintain Monitoring-Action Plan Tracker at field level; and report to MEAL Coordinator.

- To assist in reviewing of PMP tools of diverse projects in order to maintain data quality for collating reliable and consistent beneficiaries and activities data which meets minimum reporting requirements of donors and SIF.

- To assist in planning and implementation of internal monitoring and evaluation exercises and impact assessments in terms of case/success stories and during project evaluation when needed.

- Manage all internal evaluation activities of the base; systematically ensure the analysis of results is shared with stakeholders.

- Hold regular monthly review meetings with base program team and support the update of PMP activities work plan and monitoring sheet.

- Insure and support the completion of the beneficiaries’ database in coordination with program team.

- Validate PMP provided information through different means of verifications and conduct beneficiaries follow up randomly.

Objective 4: Accountability Activities:

- Ensure accountability at field level during program implementation by orienting program team and beneficiaries during activities.

- Ensure display of SCRM banners and boxes are displayed and placed at activities intervention locations.

- Ensure by random verification that SCRM is known by beneficiaries and SIF staff.

-  Update and manage Suggestion and Complaint Mechanism Database and share with MEAL Coordinator on regular monthly basis. Maintain complaints and feedback tracking database and do follow up on complaints to reach a resolution involving relevant project/program staffs.

-  Hold CRC (Complaints Review Committee) meetings to review SCRM database and investigate serious complaints and incorporate suggestions and feedback if feasible. Generate MOM (Minutes of Meeting) of CRC regular meeting and investigation reports.

Objective 5: Learning Activities:

- To assist MEAL Coordinator in identifying key compliance/quality questions and parameters capitalizing on the existing checklists and minimum standards for monitoring project performance.

- Assist MEAL Coordinator in developing monthly, quarterly, six-month and annual reports.

- Responsible for maintaining, updating and sharing learning with the SIF employees.

- Responsible to conduct and facilitate learning workshops.

Objective 6: Data Protection Activities:

- Responsible for managing and processing all the data related to projects or program beneficiaries.

- Ensure beneficiaries' personal data and information is protected and archived in safely manners.

-  Train data management staff on data safe handling, protection and management of data privacy.

Objective 7: Safeguarding Activities: Contribute to CSP establishment, implementation and evaluation: Objective X related activities:

- In accordance with the Guidelines relating to CSFP designation, one of the designated CSFPs is designated as longstanding and unchanging. Be the mission’s preferred contact point with Head Office for all child safeguarding related matters.

- Coordinate CSP implementation at the mission level.

- Conduct a risk assessment, develop a plan to manage the identified risks and map the child protection legal framework.

- Develop a plan for the implementation of the CSP at mission level, which considers local context and legal framework, monitor and evaluate this plan.

-  Contribute to ensuring that all persons working for or on behalf of SIF integrate child safeguarding related measures into all mission processes, procedures and documents (e.g. programme, operations, HR, ICT, etc.).

- Build capacity of and train SIF staff, partners and visitors (in particular, through creation of CSP educational materials and training briefings) so that they understand the CSP and associated responsibilities.

-  Support SIF staff and partners in implementing the CSP, in particular as soon as child safeguarding risks are being evaluated.

-  Develop a network of contacts and establish a map with local specialists (in particular for child protection).

-  Raise awareness of children, youth and communities on child safeguarding.

- Create a child-friendly feedback and complaints mechanism.

-  Ensure that both the feedback and complaints mechanism and SIF’s incident reporting procedure are accessible in local languages, and that they are also both child-friendly and functional.

- Keep a record of child safeguarding incidents in a secure child protection register.

-  Participate in the management of child safeguarding cases and ensure that the best interests of the child is upheld by defending children’s rights, safeguarding confidentiality and securing child participation.

- Provide procedure outcome feedback to persons involved in all child safeguarding procedures.

- Participate in child safeguarding discussions and working groups.

-  Ensure monitoring and evaluation of Child Safeguarding Policy implementation.

-  Draw up and deliver an annual report to the child safeguarding advisor at Head Office.

Note: This list of responsibilities may evolve in response to the needs of the organisation. Furthermore, this list is non-exhaustive and non-limiting. Collaborators may be required to take on additional responsibilities in line with their qualifications. SIF is an organisation with limited resources, therefore versatility and flexibility are required in order to remedy any temporary and/or exceptional difficulties. Management may request from employees that they perform qualification-related tasks beyond the scope of this job description. Management may also request availability during campaigns, outside of contractual working hours and/or days, in strict compliance with applicable legislation.

REQUIREMENTS