Position Summary

The Junior Project Associate for the ongoing Programme will provide essential operational, financial, procurement and IT support to ensure the effective and efficient implementation of the project. Serving as a key support between corporate services and the project team, the incumbent will facilitate communication, assist in the development and maintenance of work plans, and support the preparation and presentation of internal and external reports, ensuring that all deliverables meet the required standards.

Duration

01 year contract (Extendable) 

Responsibilities

Project Management (Operations):

•  Assist in Support project staff in mandatory Palladium trainings.
• Assist in the development and maintenance of project work plans.
• Assist and support the development and presentation of internal and external reporting (for example: quarterly Internal Project Reviews (IPRs), project risk assessments, annual reviews, and client deliverables) and ensure these outputs are fit for purpose.
• Ensure project registry is updated and all contracts and technical documents are uploaded.

Financial Management:

• Assist in collection of data and Project Finance ensuring, assist in collection of data and MOVs and ensure  they are fit for purpose and meet client’s and project’s requirements for monitoring and evaluation, and value for money (VFM) reporting.
• Ensure and Assist PM the project financial calendar is adhered to.
• Assist in the review cashbooks / field vouchers and ensure supporting documentation is complete.
• Support in preparation of FCDO invoices, variance analysis, invoice narrative, timesheets review and ensure supporting documents compliance for submission to FCDO and help in resolving any query from FCDO related to invoices.
• Assist in preparation of the monthly internal forecast and ensure the internal forecast is uploaded accurately on the Palladium system.

Procurement, Sub-Contractor Management:

• Assist in undertaking due diligence of partners in the Touchstone system.
• Assist in quality of field procurement; ensuring compliance with company anti-corruption and due diligence processes.
• Coordinate the processing of service provider work orders and invoices.
• Review monthly partner invoices and prepare PAFs for submission to AP before the monthly deadline.
• Assist in preparation of partner subcontracts, amendments and budget tracking.
• Support in Updating HRC for incoming and outgoing staff change in supervisor.
• Ensure updated registry of Subcontractor and Consultant, ensuring that all contracts are uploaded and kept up to date.

IT and related

• Assisting with laptop troubleshooting
• Handling SharePoint access-related issues
• Coordinating with Palladium IT support for technical concerns

Any other duties assigned by Supervisor or CEO – Palladium Pakistan.

Reporting/Supervision

The Junior Project Associate will report to the Programme Manager – E4H.

Selection Criteria

Technical Expertise and Qualifications

• MBA Finance and Accounting, or Project Management, or ACCA,  Master’s degree Accounting and banking or related field with up to 2 years of experience. 
• Proficiency in Microsoft excel, Word and office share, and data crunching tools.
• Detailed oriented and skilled in identifying data discrepancies, cleaning processes, and preparing structured Microsoft Excel micros enabled sheet and tools for analytics.

 Competency

• Accuracy and attention to detail
• Good interpersonal and coordination skills
• Ability to manage time constraints
• Report writing and MoV documentation
• Comfortable working independently and collaboratively with Project teams