Organization’s Background:

A National Level NGO engaged in advocacy, campaigning, community mobilization, research, networking, challenging anti poor policies, plans and actions at local, national and international level with different coalitions. Since its inception, covered at least 22 districts of Balochistan and has worked to ensure a peaceful and secure environment within communities. The main Goal is to eliminate poverty and violence from society by means of encouraging human rights and civic education culture.

Job Overview/Summary:

The Store Keeper will be responsible for the effective management, storage, documentation, and issuance of project materials, assets, and supplies in accordance with NGO policies, donor (BISP) guidelines, and audit requirements. The role ensures transparency, accountability, and accurate record-keeping of all inventory.

Major Responsibilities:

Store & Inventory Management

• Receive, inspect, and verify all goods, materials, and equipment against delivery challans, purchase orders, and invoices.
• Maintain proper storage conditions to safeguard items from damage, loss, or misuse.
• Arrange and label stock systematically for easy identification and retrieval.
• Ensure stock levels are adequate and inform management of re-order needs in a timely manner.

Documentation & Record Keeping

• Maintain updated stock registers, bin cards, and inventory logs (manual and/or computerized).
• Record all receipts and issues of stock accurately and promptly.
• Prepare Goods Received Notes (GRNs), Store Issue Vouchers (SIVs), and asset movement records.
• Support physical stock counts and reconcile variances regularly (monthly/quarterly).

Issuance & Distribution

• Issue materials only against approved requisitions authorized by relevant officials.
• Coordinate with program, logistics, and field teams for timely distribution of supplies to beneficiaries or field offices.
• Maintain signed delivery records and acknowledgements for all issued items.

Compliance & Control

• Ensure compliance with NGO policies, BISP guidelines, and donor requirements.
• Assist in internal and external audits by providing accurate records and documentation.
• Report any discrepancies, damages, or losses immediately to management.

Assets Management

• Maintain an updated fixed asset register, including tagging and tracking of assets.
• Monitor asset usage and report on asset condition and location.

Coordination & Support

• Coordinate with procurement, finance, and program teams for smooth store operations.
• Support emergency or relief distributions when required by the project.
• Perform any other duties assigned by the supervisor related to store management.

Job Specification:

Education & Experience:

• Minimum Intermediate Bachelor Degree Preferred.

• Preference would be given candidate having experience in development sector

Work Experience:

• Minimum 1 year of related experience.

Demonstrated Skills and Competencies:

• Excellent in Computer (Ms. Word, Excel, Power point)

• Expertise in network security, encryption techniques, and data protection.
• Hands-on experience with security monitoring tools (e.g., SIEM systems).