The Senior Finance officer will oversee the company’s financial data and compliance by maintaining accurate records of the company’s transactions. The position requires knowledge about the Internal Revenue Service (IRS) financial record management requirements as well as United States accounting practices. Working with the HDF office team and Accountant, the major responsibility is to maintain the financial data integrity including expenses, invoices, payments, and donations reconciliation. The major job tasks include the following:
•Record cash and check receipts and deposits from donors and other sources in HDF’s accounting software.
•Match and post these deposits against bank statements.
•Match and post deposits from Payment Tech, credit cards, Benevity, Stripe, Square, ACH, Auth.net, and any others against bank statements.
•Match PayPal deposits against PayPal statement.
•Record expenses and other disbursements of cash, ensuring proper classification. These need to be reconciled monthly.
•Record purchases of fixed or capital assets, if applicable.
•Record, maintain and reconcile accounts receivable, if any.
•Record, maintain and reconcile accounts payable, if any.
•Reconcile approximately 6 bank statements and two credit card statements at the end of each month.
•Reconcile fees associated with credit card receipts every month.
•For the four Endowment accounts with Chales Schwab, prepare a combined statement to show the additions and deductions for each account.
•Answer queries from Operations Director and other authorized persons.
•Provide information as requested to outside accountant.
•Work with HDF personnel as required to ensure that all information is properly recorded and transparent.
•Reconcile company's financial records to help ensure accuracy of financial statements.
•Collect, organize, and store HDF’s financial records, including records for cash flow statements, reconciliation statements, and profit and loss statements.
•Complete data entry and collect transaction details for incoming and outgoing bank accounts.
•Facilitate generating financial reports, such as balance sheets and income statements.
•Maintain and monitor financial records for accuracy.
•Reconcile or report any discrepancies in financial reports.
•Maintain payments record and facilitate invoice payment transactions.
•Work to ensure the security, integrity, and confidentiality of sensitive organizational information.