General mission

The Supply Chain Officer – Log & GS  under the chain of Logistics department (from capital level) ; -           Ensure all Procurement and Logistics tasks on daily basis in coordination with Country Logistics Manager and logistics team for the smooth-running of the program in compliance with Federation Handicap International's internal regulations.   -           Ensures the efficient management of procurement for the country under his or her responsibility.  -           Ensure efficient and optimal facility, stock, inventory and transport/Fleet management for the geographical area under his or her responsibility. -           Manage the IT related day to day tasks ; trouble shooting, installations, networking and other IT related resource management He or she is a key player in the rollout and implementation of HI’s logistics standards.

Reports to: Country Logistics Manager 

Interacts with: 

Direct functional responsibility:

1. Program Teams

2. Finance Team

Internal linkages 

1. Project teams 3.      Shared service departments                                                  

External  Linkages

4.     Vendors/Supplier 5.               Other stakeholders as per need and requirement of the mission

Missions / Responsibilities  

 

Mission 1 / Participates in drafting the Procurement and Logistics section of the StratOP and implements its action plan • RISKS: produces and updates the risk map for his or her area of responsibility and proposes and implements corrective mitigation measures;

• INCIDENTS: drafts the incident reports for his or her area of responsibility;
• INDICATORS: produces, compiles and analyzes the data in the procurement dashboard for his or her geographical area;

 

Mission 2: Deploys HI's standards and contributes to its expertise and accountability within his or her remit:

• STANDARDS: ensures compliance with and application of HI and donors standards for his or her entire professional field with regard to policy, processes and tools;
• INTERNAL CONTROL: supervised internal control in his or her fields of procurement, fleet management and I.T
• ACCOUNTABILITY: guarantees compliance with and the application of internal rules and the rules of institutional donors in his or her fields of activity;

Mission 3: Operational implementation of Logistics, procurement, vehicle and facility management

3.1 Design phase - Resources planning:

• Helps establish the project's procurement schedule;  Information’s collects : future needs, context analysis, actors and partners, available resources

3.1.1 Launch phase - Procurement planning

• Takes part and contributes in defining the procurement strategy;

3.1.2 Implementation phase - Coordination:

• Helps adjust the procurement plan after every project review; implementation of purchasing and approvals for projects.

3.1.2 Closure phase

• Contributes to the preparation of financial reports. Exit strategy for any stock and equipment to be transferred. Equipment transferred , dononated arching.

3.2 Diagnostic phase - Contextual analysis:

• Participates in analyzing the program's logistics context (evaluation of logistics capacities, table of logistics problems);
• Evaluates the capacities of the available and mobilizable resources (human and material).

3.2.1 Design phase - Resources planning:

• Helps in design an adapted transport plan for each project (costs, quality, deadlines) in collaborations with Country Logistics Manager
• Helps establish the project's activity schedule;
• Helps define the material resources necessary for ensuring the project's feasibility;

3.3 Launch phase - Planning of the transport of persons

• Defines transport strategy and plans;
• Plans all the means necessary for the movement of persons during the project period;

3.4 Implementation phase - Coordination:

• Monitors the deadlines in transport of persons plans and issues reminders as necessary;
• Adjusts the transport of persons plan after each project review;
• Evaluates and adjusts the resources and their distribution according to the needs.

Mission 4: Facilitates the Logistics profession's development and contributes its development across the organization

 Participates in the facilitation of the profession sector in his or geographical area (community of practice)

Mission 5: Emergency Preparedness and Response Responsibilities

contributes to the program's emergency preparedness actions and, during an emergency, adapts his / her work modality to contribute to HI’s effective humanitarian response

 

Skills

Management skills

• Knowing how to advance employees: develop the autonomy of their employees

• Know how to position yourself to move forward

• Know how to simplify and prioritize

	Knows	Practices	Proficient	Expert
Maintenance	ü
Safety	ü
Driving	ü
Mechanics
Planning			ü
Purchasing			ü
Procurement			ü
Stock management			ü
Transport management			ü

Emergency preparedness and response 

skills                                                                                                                                                                     

	Knows	Practices	Proficient	Expert
Emergency response		ü
Humanitarian monitoring and Emergency Preparedness		ü

Other professional skills

                                                     

	Knows	Practices	Proficient	Expert
Financial and budget management	ü
Donor management	ü
Organisation design	ü
Facilitation and/or design of training and skills development	ü
Sourcing and recruitment			ü
Programme mgt: Planning, monitoring and coordination			ü
Operational partnerships	ü

                                      Cross-cutting skills                                                                                                                                                                                

	Knows	Practices	Proficient	Expert
Langages			ü
Frameworks and references			ü
Office and collaborative tools			ü
Stress management		ü
Collaborating in a global organisation		ü

Language skills (see Cross-sector skills base)

	A1	A2	B1	B2	C1	C2
Language of the country
HI official language:  (French or English)					√

Required for the function

 

Qualifications: Master's degree; Supply Chain Management (preferable), MBA, Marketing or

any relevant discipline. Any other certifications and trainings in Supply Chain/Procurement/Logistics are considered as an asset

Experience: Minimum 5 years’ experience in the field of Supply Chain; Logistics & Procurement with an International Organization/INGO