Senior Manager, Administration and Procurement (Department Head)

Reporting:                Dual reporting line to Chief Executive Officer and Director, Programme

Location:                   Islamabad, Pakistan

Recruitment Type: Full-time

The Organization: Teach For Pakistan is a national non-profit organization committed to creating a powerful social movement for equity and excellence in education. We enable Pakistan’s best young talent to teach for two years in underserved communities and drive systemic change in education throughout their lives.

Teach For Pakistan envisions the day when every child in Pakistan will participate in an education that nurtures them to become loving, thinking, and engaged citizens. To that end, we are aiming to grow our movement aggressively over the coming years and are looking for team members who will work passionately and rigorously to achieve this goal.

The Role:

The Senior Manager, Administration and Procurement will lead the team and all its functions to support Teach For Pakistan’s core activities across both program sites: Islamabad and Karachi. Her/his primary work-streams / areas of responsibility include:

Office and Travel management; Procurement and Vendor management; and Tech and Security oversight. To drive value in these support functions, the incumbent will:

I.           Enforce existing policies, processes and systems, and creatively develop new ones where necessary;

II.         Develop and manage team-level goals, plans and budgets;

III.       Build, train and lead an inspired team of Admin and Procurement staff;

IV.       Work closely with the program, communications, HR and development teams to understand and plan to meet varied needs across the organization;

V.        Uphold Teach For Pakistan’s values across all their work, especially excellence, quality, personal commitment, and integrity;

VI.       Work closely with the Director, Programmes, CEO and Head of Finance to deliver admin and procurement support in alignment with the organization’s vision for growth and progress.

VII.     Maintain excellent records to process agreements and payments efficiently and ensure audit-readiness.

Major Work-streams:

Office & Travel Management

l   Ensure smooth functioning of offices and office vehicles, including sourcing of new spaces when necessary; regular maintenance, repair and cleanliness; and providing necessary resources for staff operations, including, supplies; furniture and fixtures; tech infrastructure; and safety equipment etc

l   Developing and managing plans and budgets to meet office management and evolution needs

l   Ensure that all assets and supplies are recorded and the inventory lists are updated. Additionally, they will assess the state of assets and supplies via periodic reviews, and ensure that appropriate asset disposal takes place as and when needed

l   Respond to all staff travel needs, by enforcing travel policies and managing processes of bookings, per diem issuance etc.