Request for Quotes (RFQ) 

Issued on:                   April 2, 2024

Solicitation Number:   PI-BID/BHFA//APR-2024/088

For:                              Renovation Work in JPMC Karachi

Quotes Deadline:        April 19, 2024

Background

Pathfinder International currently seeks a firm to supply the below items.

S. No.	Description
1	Wall Paint
2	Vinyl Flooring
3	Glass doors
4	Roof lighting
5	False ceiling
6	Roof Fans
7	MDF Partition
8	Switch Boards
9	Bathroom Accessory Set
10	Window Blinds
11	MTC Outer wall paint
12	Main gate sign board

*Detailed Specifications are in ANNEX B: Bid Submission Form

Conditions

Mode of Transportation	☐          AIR ☐          OCEAN ☒          SURFACE/LAND
U.S. Flag Required	☐     YES      ☒        NO
Incoterm	☐ EXW   ☒  CIP  ☐   DAP  ☐  DDP
Destination Address	Delivery in in JPMC Karachi
General Terms and Conditions	Copy enclosed (see Annex A)
Other	☐    Partial quotes permitted. ☒    Partial quotes not permitted

Quote Guidelines and Instructions

Please submit all quotes on company letterhead, using the Bid Submission Form in Annex B. All quotes must be valid for a minimum of [30] days and include a photo of the item requested.

Any deviations from the specifications should be noted clearly on the quote.

In addition, the cover page must include the following information:

• Business name, address, telephone and email

• Contact information.

• Type of Business

• Signature of authorized individual

Selection Criteria

 

                                     I.                    PASS/FAIL: Offeror bid must be valid for 30 days.

                                   II.                    PASS/FAIL: Offeror must have valid NTN and STRN.

                                  III.                    PASS/FAIL: Offeror must have presence at Karachi.

                                 IV.                    PASS/FAIL: Vendor must be registered with Pakistan Engineering Council (PEC).

                                   V.                    PASS/FAIL: The company should have successfully executed renovation /construction assignments of a similar nature with a value exceeding PKR 6.0 million (each contract); three fully executed purchase orders/contracts from the past are mandatory.

Offeror’s meeting the PASS/Fail will be evaluated on below criteria.

Pathfinder will review and evaluate quotes submitted by the deadline according to the following criteria:

Criterion	Weight (%)
Price	80
Product Delivery	20
Total Weight	100

Supplier with a technically compliant offer and lowest CIP cost will be awarded [80] points. All other bidder’s scores will be decreased by 1% for every 1% increase in price from the lowest total price.

The requested item shall be ready for shipment within 2 weeks of issuance of contract. No credit will be given for earlier availability date. All bidders submitting a quote that meet the acceptable range shall receive [20] points. All other bidders scores will decrease by 1%.

Preference will be given to suppliers that are able to quote all items, however; multiple or no awards may be made.

Payment Terms

Payment will be made net 30 of commercial invoice and receipt of a Goods Receipt Note from end user.

GST Compliance 

The project is eligible for a sales tax exemption. GST amount will be withheld, an exemption letter will be provided within 90 days upon receipt of the invoice. If the exemption letter is not provided within this timeframe, the withheld GST amount will be paid upon completion of the USAID compliance timeline of 90 days.

Inquiries

Please send your queries at [email protected] by 3:00 PM Pakistani Time April 8, 2024, with a subject line: Q&A- PI-BID/BHFA//APR-2024/088: Renovation Work in JPMC Karachi.