Request for Quotes (RFQ)

Issued on:                    March 29, 2024

Solicitation Number:   PI-BID/BHFA//MAR-2024/087

For:                              Procurement of Electrical Items

Quotes Deadline:        April 17, 2024

Background

Pathfinder International currently seeks a firm to supply the below items.

S. No.	Description
1	TCL 55" P635 UHD/QLED 4K Android LED or Equivalent
2	HDMI Cable 20 Meter, Hight Quality
3	USB 64 GB, transcend/ Hp or Equivalents Original 1 Year Warranty.
4	Water Dispenser
5	Split AC
6	Wired Speaker
7	Split AC
8	Water Dispenser
9	Refrigerator
10	Air Purifier

*Detailed Specifications are in ANNEX B: Bid Submission Form

Conditions

Mode of Transportation	☐          AIR ☐          OCEAN ☒          SURFACE/LAND
U.S. Flag Required	☐     YES      ☒        NO
Incoterm	☐ EXW   ☒  CIP  ☐   DAP  ☐  DDP
Destination Address	Delivery in Karachi and as per ANNEX C
General Terms and Conditions	Copy enclosed (see Annex A)
Other	☐    Partial quotes permitted. ☒    Partial quotes not permitted

Quote Guidelines and Instructions

Please submit all quotes on company letterhead, using the Bid Submission Form in Annex B. All quotes must be valid for a minimum of [30] days and include a photo of the item requested.

Any deviations from the specifications should be noted clearly on the quote.

In addition, the cover page must include the following information:

• Business name, address, telephone and email

• Contact information.

• Type of Business

• Signature of authorized individual

Selection Criteria

                                            I.                        PASS/FAIL: Offeror bid must be valid for 30 days.

                                          II.                        PASS/FAIL: Offeror must have valid NTN and STRN.

                                        III.                        PASS/FAIL: Offeror must have presence at Karachi.

                                        IV.                        PASS/FAIL: Vendor must be registered as an electrical/electronic household appliance/ as a principal activity.

Offeror’s meeting the PASS/Fail will be evaluated on below criteria.

Pathfinder will review and evaluate quotes submitted by the deadline according to the following criteria:

Criterion	Weight (%)
Price	80
Product Delivery	20
Total Weight	100

Supplier with a technically compliant offer and lowest CIP cost will be awarded [80] points. All other bidder’s scores will be decreased by 1% for every 1% increase in price from the lowest total price.

The requested item shall be ready for shipment within 2 weeks of issuance of contract. No credit will be given for earlier availability date. All bidders submitting a quote that meet the acceptable range shall receive [20] points. All other bidders scores will decrease by 1%.

Preference will be given to suppliers that are able to quote all items, however; multiple or no awards may be made.

Payment Terms

Payment will be made net 30 of commercial invoice and receipt of a Goods Receipt Note from end user.

GST Compliance

The project is eligible for a sales tax exemption. GST amount will be withheld, an exemption letter will be provided within 90 days upon receipt of the invoice. If the exemption letter is not provided within this timeframe, the withheld GST amount will be paid upon completion of the USAID compliance timeline of 90 days.

Please email the quote and other information directly to: [email protected] with a subject line: PI-BID/BHFA//MAR-2024/087: Procurement of Electrical items.The solicitation number indicated above must be included in the subject line.

Inquiries

Please send your queries at [email protected] by 3:00 PM Pakistani Time April 6, 2024, with a subject line: Q&A- PI-BID/BHFA//MAR-2024/087: Procurement of Electrical items.

Terms

Pathfinder reserves the right to cancel this solicitation at any point and is under no obligation to issue a subcontract as a result of this solicitation.

Pathfinder will not reimburse any expenses related to the preparation of any proposal related materials or delivery.

The resulting Purchase Order is subject to the Terms and Conditions in Annex A.

Thank you,

Procurement Department

Pathfinder International