Job Title:      Personal Secretary to Chairman (Grade -18)

Location

PRCS NHQ, Islamabad

Reporting to

Chairman, PRCS

Department

Chairman Secretariat

Organization Vision

Saving lives, uniting people and changing minds for healthy, safe and resilient communities.

Organization Mission

The leading humanitarian organization of Pakistan, committed to prevent and alleviate human sufferings by mobilizing the power of humanity through volunteers.

PRCS Fundamental Principles

Humanity

Impartiality

Neutrality

Independence

Volunteer Service

Unity

Universality

Position Objectives:

To coordinate Chairman’s office day to day functioning, facilitate & provide comprehensive protocol services and support to Chairman by overseeing Chairman office’s protocol tasks.

Specific Duties, Responsibilities, and Accountabilities

Coordinated and smooth functioning of Chairman’s office.

Provision of high level of protocol support to Honorable Chairman.

Manage protocol procedures while liaising with Government/Military/Security departments or any other stakeholders, if required.

Administrative activities for Chairman office that includes: Processing of official files, note taking and preparing presentations for meetings and maintaining files for Chairman’s office.

Coordinate operations of Chairman office: Maintaining security and sanctity, coordination for travel & lodging arrangements, visa & airport arrangements and other tasks for smooth running of Chairman Secretariat.

Ensure high level of discretion while dealing with confidential and sensitive matters relating Chairman Secretariat with confidentiality, work ethics and professional disposition.

Work closely with PA to Chairman on scheduled meetings calendar and prepare reports prior to or after meetings.

Ensure Chairman Office’s protocol are followed and maintained at all times.

Manage incoming correspondence at Chairman office, present correspondence to Chairman and prepare draft or final responses as directed by Chairman in a timely manner.

Any other duty assigned by the Chairman and PRCS senior management.

Education

Master’s in any filed from HEC recognized University.

Experience

Minimum 07 years’ experience of protocol & secretarial work.

Skills/Knowledge

• Effective time management skills
• Demonstrated knowledge of protocol procedures
• Hands on knowledge of MS Office (Word, Excel, Outlook etc.)
• Strong communication & presentation skills
• Ability to maintain confidentiality
• Strong work ethics

Age Limit

Maximum age limit 45 years.

Travelling

As and when required.