Job Title : Admin & Warehouse Assistant ( Grade – 14)

Location

Karachi: PRCS Building (Daud Pota Road) & PRCS Warehouse Superhighway D29 Site Area. (Need Based)

Department:

Admin & Logistics

Reporting to

DD Admin for Admin Duties

AD Log for Warehouse Logistic

Organization Vision                                              

Saving Lives, Uniting People, and changing minds for healthy, safe and resilient communities

Organization Mission

The Leading humanitarian organization of Pakistan, Committed to prevent and alleviate human sufferings by mobilizing the power of humanity through volunteers.

PRCS Fundamental Principles

Humanity

Impartiality

Neutrality

Independence

Volunteer Service

Unity

Universality

Position Objectives:

Warehouse Assistant is responsible for the stock management, (planning, receiving, storage, dispatching, security, and customs clearance at Karachi. He will support Logistics Department in Physical Inventory (NHQ Assets) as well as field coordination.

S.No

Specific Duties, Responsibilities, and Accountabilities:

Represent the National Headquarters (NHQ) in terms of rental agreements and other contractual obligations of the NHQ.

Oversee the maintenance and upkeep of the Karachi building on behalf of PRCS NHQ. Provide regular support for this purpose as and when required, including the payment and clearance of utilities’ bills.

Keep regular correspondence with tenant in the Karachi building and NHQ as per requirement and function as a messenger between the tenants and the property owner

Maintain books of account with respect to rental income and any other assets for PRCS NHQ and keep both parties to agreement up to date regarding various aspects of the contracts in force.

Collect rental on behalf of the NHQ from the tenants and post the same to NHQ along with statement of reconciliation on quarterly basis and/ or whenever a rental is realized.Maintain regular attendance and inform the NHQ focal person/ HoD Admin informed of any leave of absence.

Check and receive items regarding quality and quantity in accordance with the packing list and PO.

Note any discrepancy in quantity and quality on the documents and report to AD Log.

Updated all IN / OUT in the Bin Card, Stock Card. Ledger, and Logic Software.

Sorting the stock as per family and keep them as clean as possible

Ensure annual, six months and cyclic physical inventory of warehouse stock.

Prepare and keep, updated Annual Physical Inventory of NHQ, Assets and Stock.

Responsible for loading/unloading and supervision of daily workers.

Responsible for Petty Purchases and reimbursement of Petty Cash.

Support customs clearance at Karachi and reception of in-kind donation.

Follow up warehouse’s rental payment and renewal of contracts

Any other task assign.

Education.

Bachelor degree from HEC recognized Institution.

Experience.

Minimum 3 years experience in relevant filed.

Skills / Knowledge.

Essential knowledge of basic mathematics and use of measuring equipment.

Capacity to work in multidisciplinary, diversified environment.

Flexibility, adaptability, commitment, and integrity

Commitment to humanitarian values outlined in the PRCS charter

To work with people and drive result

In case of emergency work longer hours, extra days to meet the needs of the office.

Computer literate, MS Office, and Software

Maximum age limit is up to 35 years.

Travelling: As and when required