Terms of References   for the Design, Development and Delivery of 15 Two-Day Community  Training Courses on Organic Farming Techniques for Kitchen Gardening  in Mirpurkhas District, Sindh 

Tender Reference Number: 6000249-2026-10-PVDP-BMZ 

Procurement / Tendering procedure: Negociation procedure without a call for competition Training location: 15 villages in UC Ghulam Muhammad Nohri, UC Kangoro, UC Mir Fateh Khan,  UC Mir Khuda Bux, UC Puban & UC Sufan Shah, Taluka Digri, District Mirpurkhas 

The contact for this tender is: PVDP HR Department at: [email protected] 

Table of content 

1. About the organization and the project................................................................................ 1 2. Description of the goods/services/trade............................................................................. 2 a. Bill of quantity / Description of the service..................................................................2 3. Application process................................................................................................................. 4 a. Relevant dates ..........................................................................................................4 b. Formal requirements.................................................................................................4 c. Instructions for the bidder .........................................................................................5 4. Bidder Eligibility........................................................................................................................ 5 5. Evaluation and award criteria................................................................................................ 6 a. Other exclusion criteria .............................................................................................6 b. Award criteria............................................................................................................6 6. Contracting conditions ........................................................................................................... 7 a. The contract..............................................................................................................7 b. Payment conditions ..................................................................................................7 c. Cancellation or modification of the procedure ...........................................................7 Annexes ............................................................................................................................................. 8 

1. About the organization and the project  

Participatory Village Development Programme (PVDP) is a non-profit organization established in  1997 and registered in 1998. It supports vulnerable communities in Sindh through poverty reduc tion, community empowerment, resilience-building initiatives, and holistic social change. 

With funding from the German Ministry for Economic Cooperation and Development and the Ger man Medical Aid Organization action medeor e.V., PVDP, is implementing a 28-month project en titled “Healthy Communities - Bright Future: Strengthening remote village communities to create  healthy livelihoods in rural Sindh, Pakistan” in Mirpurkhas District. 

The project aims to improve food security, nutrition, climate resilience, public health, and sus tainable livelihoods among vulnerable rural households through integrated interventions in agri culture, livestock, WASH, health, disaster risk reduction, and community capacity development.

One central activity are Village Community Trainings on the Use and Creation of Kitchen Gardens  to strengthen the capacity of rural women to establish and maintain household kitchen gardens  using climate-smart and environmentally sustainable agricultural practices. 

According to the project feasibility study, the majority of households own small landholdings  ranging from one to five hectares. Cotton and wheat are the dominant crops, while vegetable cul tivation is limited. Low household income, poor dietary diversity, and limited access to affordable  vegetables have contributed to malnutrition and micronutrient deficiencies among vulnerable  families. 

To address these challenges, PVDP intends to engage a qualified consultant to conduct fifteen  (15) two-day community training sessions for approximately 450 women (around 30 participants  per training). Following the training, participating households will receive vegetable seed starter  kits and basic gardening tools to establish kitchen gardens adjacent to their homes.  

2. Description of the goods/services/trade  

Type: Provision of services 

Alternative offers are not accepted. 

a. Bill of quantity / Description of the service 

Quotations are invited from qualified consultants, training institutes, companies, or organiza tions for the provision of professional consultancy services as described below.  

The primary purpose of this consultancy is to design, develop, and deliver fifteen (15) two-day  community-based training sessions on organic farming techniques for kitchen gardening for ap proximately 450 women (around 30 participants per training) in 15 target villages of Tehsil Digri,  District Mirpurkhas. The training will strengthen participants’ knowledge, practical skills, and  confidence to establish, manage, and sustain productive household kitchen gardens that con tribute to improved nutrition, food security, climate resilience, and household income. 

The training shall cover practical, climate-smart, organic and environmentally sustainable  kitchen gardening practices, including: 

✓ Pest management strategies for weeds, insects, rodents, birds, and squirrels using inte grated pest management (IPM) approaches; 

✓ Vegetable disease management and early identification of pests and diseases; ✓ Irrigation methods and scheduling, including mulching for water efficiency and weed and in sect control; 

✓ Seed selection and vegetable variety selection based on agro-climatic conditions, including  seed preservation for the next growing season; 

✓ Harvesting techniques for maximum yield and quality; compost making using organic waste;  and cultivation of organic vegetables without harmful pesticides and fertilizers; ✓ Low-cost cultivation techniques using recycled containers and locally available materials,  and diversified vegetable production for food security, income generation, improved soil  health, biodiversity, and household resilience.

2 Methodology 

The training will be adapted to the context and challenges of the 15 target villages and the specific  needs of approximately 450 women participants. It will use interactive, participatory, practical,  and adult-learning methods, including group discussions, practical demonstrations, hands-on  exercises, experience sharing, question-and-answer sessions, and field demonstrations, where  appropriate. The consultant will ensure active participation of women and focus on immediate  applicability at household level. 

Timeline 

The assignment will cover 40 days: 35 days for conducting the 15 two-day trainings and 5 days for  final settlement and submission of the training report. Trainings will be conducted in Sindhi lan guage in the 15 target villages of Tehsil Digri, District Mirpurkhas. 

PVDP reserves the right to monitor the ongoing training classes, to ensure the quality of the ser vices. 

Specific Tasks and Deliverables 

The consultant/training institute is expected to provide the following services with high quality: 

a. Prepare and submit a context-appropriate training methodology, agenda, and imple mentation plan for all 15 two-day sessions. 

b. Prepare a practical Kitchen Gardening Training Manual in Sindhi, including pictorial  guides, covering organic farming, climate-smart kitchen gardening, pest and disease  management, irrigation and water efficiency, seed selection and preservation, com posting, harvesting, and low-cost cultivation techniques. 

c. Provide the necessary instructional/training materials/handbooks required for the  technical delivery of the sessions. PVDP will manage and cover the costs of the venue,  catering, travel arrangements, and availability of participants, PVDP also provide the  lunch during the training and vehicle facility from PVDP office Mirpurkhas to training  venues for Consultant. 

d. Conduct and administer pre- and post-training evaluations to assess participants’  learning and knowledge gains. 

e. Design and deliver fifteen (15) two-day community-based training sessions, one in  each of the 15 target villages, using participatory adult-learning methodologies.

f. Ensure proper registration and regular attendance of participants and encourage ac tive participation throughout the training programme.

g. Provide a comprehensive training completion report in English, including the training  dates, participant attendance, topics covered, methodology, key results, photo graphs/evidence where applicable, and recommendations.  

3. Application process 

a. Relevant dates 

This procedure is a negotiation procedure without a call for competition. 

These dates are fixed by PVDP, offers submitted after the deadline will not be considered. b. Formal requirements 

The application must contain the following documents: 

- One set of this “Terms of References”, signed by the person in charge and with the  date of validity of the offer, insofar as the binding period is longer than required.  - Consultant declaration (annex I), filled, signed and stamped. 

- Declaration of honor (annex II), filled, signed and stamped. 

- Cover letter clearly summarizing the consultant’s/institute’s experience relevant  to this assignment, proposed daily and overall consultancy rate, and contact de tails of three professional referees related to successful completion of similar as signments. 

- Curriculum Vitae (CV) of the consultant/trainer, team leader, and other team  members involved in delivering the training programme, where applicable. - Evidence of previous relevant work experience, such as contracts, certificates,  completion letters, MOUs, or similar documentation. 

- A technical proposal detailing the consultant’s/trainer’s understanding of the  ToR, proposed training agenda, contents, methodology, and implementation ap proach. 

- A financial offer including the overall cost of all 15 two-day trainings. The finan cial proposal must clearly separate consultancy/facilitation costs and training  materials. All costs must include applicable taxes and other associated charges.  PVDP will provide the venue, food/catering during the training, participants’  travel arrangements, and participant availability. PVDP also provide the lunch  during the training and vehicle facility from PVDP office Mirpurkhas to training  venues for Consultant  

Bids must comply with requirements a. to b. 

According to legal stipulations, we must exclude at this stage of formal and technical review: 

- offers received after the submission deadline 

- offers where the changes made by the bidder are doubtful

- offers without prices 

- not authorized alternative offers 

- offers that do not meet specifications outlined in this ToR 

In the case that certain documents may be missing from the offer:  

☒ the bid will be excluded from the evaluation process. 

All types of documents related to the economic evaluation of the offer on the basis of the award  criteria (see 5b) cannot be submitted or completed after the deadline for the submission. Offers  missing such documents will be excluded of the tender process. 

c. Instructions for the bidder 

• All correspondence and documents related to the quotation procedure, contracts and re porting must be made in English.  

Applications must be submitted by 07-08-2026 before 12 a.m. Pakistan time in a non changeable format such as PDF, duly completed and signed, to [email protected],  stating in the subject line: “Kitchen Gardening Training Course”. 

For any queries or additional information, please contact: [email protected] • To maintain equal treatment among the bidders, all questions and answers asked before  the submission deadline will be transferred to all applicants.  

• The price of the offer must be indicated in Pak Rupees (PKR) 

• Offers must include all taxes as well as any other fees that may be incurred. • Payment details of the supplier must be clearly stated e.g. to whom cheque should be  addressed and if necessary. 

• Contract performance by subcontractors is only permissible with the prior written con sent of the client. 

• The bidder can withdraw and change its offer at any time until the deadline for the sub mission. All offers sent at the moment of the submission deadline are final. 

4. Bidder Eligibility 

This tender is addressed to service suppliers in Pakistan. Bidders must meet the following eligi bility criteria to be considered for the award: 

1. The bidder must be an individual consultant, training institute, company, or organization  with the demonstrated experience and capacity to deliver the assignment. 2. The bidder must be a reliable and financially sound entity with the required human and  financial resources to carry out the assignment and must demonstrate valid taxpayer sta tus (filer with NTN number), where applicable. 

3. The bidder must fulfill, respect, and ensure the conditions in annex I (consultant declara tion) and annex II (declaration of honor); the bidder should fill, sign, and stamp the two  annexes as part of the application documents.  

4. The bidder must have an established presence or the ability to operate effectively within  District Mirpurkhas. 

5. The bidder must have a minimum of three years of proven experience providing compara ble training or consultancy services within Sindh. 

6. The bidder must have the human and logistical capacity (training materials and equip ment for technical delivery) to conduct community-based training sessions in the 15 tar get villages.

Additionally, the consultant/trainer (lead consultant if part of a trainer team) must meet the fol lowing eligibility criteria: 

a) Proven technical and practical experience in agriculture, kitchen gardening, organic farm ing, or similar fields, demonstrated by an academic degree and work experience. b) A minimum of three years of documented experience in designing and delivering compa rable community-based training programmes. 

c) A strong understanding of local culture in rural Sindh and fluency in Sindhi. Bidders, who do not meet these criteria, will be excluded from the procedure. 

Bidders must be excluded if the contracting authority/buyer becomes aware that a person whose  conduct is attributable to the bidder's company has been convicted of a criminal offence by a  court or if a fine has been imposed on the company for a criminal offence or if proceedings are  currently pending. 

5. Evaluation and award criteria 

a. Other exclusion criteria 

The offer will be excluded from the procedure, if: 

1. It does not include all the documents as listed in 3. b., and is therefore incomplete. 2. The bidder does not meet all the criteria listed in 4. and is therefore not eligible for this  tender. 

b. Award criteria 

☐ The contract is awarded to the offer with the lowest price. 

☒ The award will be made according to the best price-performance-ratio considering the fol lowing criteria and weighting: 

- Financial offer (price): 60% 

- Technical offer: 40% 

o Technical proposal: 20% 

o Profile of the consultant/trainer: 20% 

Financial Offer 

The financial offer will be evaluated based on the lowest qualified price. The lowest-priced, tech nically compliant offer will receive the maximum score for the financial criterion. All other quali fied offers will be scored proportionally in comparison to the lowest qualified offer.  Financial score = Lowest qualified price / Price of the offer being evaluated × 60 

Technical Proposal 

The technical proposal will be evaluated based on its responsiveness to the Terms of Reference,  in particular with regard to: 

- Quality and coherence of the proposed training methodology and implementation ap proach; 

- Relevance, structure, and practical applicability of the proposed kitchen gardening train ing content;

- Participatory and adult-learning approach, including effective engagement of women par ticipants; 

- Feasibility of the proposed implementation plan for 15 village-level two-day trainings. 

Profile of the Consultant/Trainer 

The profile of the consultant/trainer (lead consultant in case of a trainer team) will be evaluated  based on the following criteria: 

As part of the selection process, PVDP and its funding partner may hold a preliminary meeting  with potential consultants/trainers. PVDP reserves the right to verify information provided by the  bidder, including previous work and proposed training arrangements. After the evaluation pro cess, the successful bidder will be informed by written award notification. Through this notifica tion, the contract is concluded and becomes legally effective. 

6. Contracting conditions 

a. The contract 

By submitting your offer, you agree to these terms. The conclusion of the contract occurs at the  award of the bid. The signing of the contract, done after the award of the tender, is only a matter  of formality. Divergent contractual conditions such as delivery periods, payment modalities, etc.  are inadmissible and cause the exclusion of the bidder. 

b. Payment conditions 

Payment shall be made in Pakistani Rupees (PKR) in three installments: 

- 1st installment: 40% at the signing of Consultancy Agreement 

- 2nd installment: 40% after completion of 8 two-day trainings. 

- 3rd installment: 20% at completion of all training sessions and submission of the train ing programme completion report. 

Payments will be processed within one week of invoice submission, after deduction of all appli cable taxes. 

c. Cancellation or modification of the procedure 

Changes to deadlines or the ToRs, as well as a transfer back to a previous state of the procedure  are possible at any time. 

A cancellation, transfer back or modification to the procedure is possible at any time and may  occur for example if: 

- the bidding procedure has been unsuccessful, for example if no qualitatively or financially  worthwhile quotations have been received or there has been no response at all, - the economic or technical parameters of the project have been fundamentally altered, - exceptional circumstances or force majeure render normal performance of the project im possible or all technically compliant quotations exceed the financial resources available,  - there have been irregularities in the procedure, in particular if these irregularities have pre vented a fair competition 

- modifications to the requirements of the German public grant authorities require an adjust ment or cancellation of the tender procedure 

In the event of the procedure’s cancellation, PVDP will notify the contractors. If the quotation pro cedure is cancelled before any bid has been opened, all data will be deleted. 

In no circumstances is PVDP liable for damages, whatever their nature (in particular damages for  loss of profits) due to the modification of the procedure or the cancellation of a bid, even if PVDP has been advised of the possibility of damages. The publication of a procurement notice does not  commit PVDP to implement the program or project announced.  

Annexes 

1. Annex I Consultant’s declaration  

2. Annex II Declaration of honor

ANNEX I- CONSULTANT’S DECLARATION 

To be completed and signed by the consultant. 

In response to your letter of invitation to bid for the above contract, I, the undersigned, hereby  declare that: 

1. We have examined and accept in full the content of the request for quotation for pro curement of consultancy services for fifteen (15) two-day community training courses  on organic farming techniques for kitchen gardening in Mirpurkhas District. We hereby  accept its services in their entirety, without reservation or restriction. 

2. We offer to deliver, in accordance with the terms of the quotation request and the  conditions and time limits lay down, without reserve or restriction. 

3. This bid is valid for 30 days from the final date for submission of application. 4. I am submitting this application in our own right and confirm that I am not bidding for  the same contract in any other form.  

5. I also understand that if I fail to provide this proof within 15 calendar days after receiving  the notification of award, or if the information provided is proved false, the award will  be considered null and void. 

6. I agree to abide by the ethics clauses that we have no potential conflict of interests or  any relation with other candidates or other parties in the tender procedure at the time  of the submission of this application. 

7. I will inform PVDP management immediately if there is any change in the above cir cumstances at any stage during the implementation of the contract. We also fully rec ognize and accept that any inaccurate or incomplete information deliberately provided  in this application may result in our exclusion from this and other contracts funded by  action medeor/PVDP. 

8. I note that PVDP is not bound to proceed with this invitation to bid and that it reserves  the right to award only part of the contract. It will incur no liability towards us should it  do so. 

Name and Surname: __________________________________ Contact no. ___________  Signature: ___________________________________________ 

Duly authorized to sign this tender on behalf of:  

Name of company: _____________________________________________________ Place, date and stamp: _________________________________________________

ANNEX II- DECLARATION OF HONOR STATEMENT 

Herewith, I declare that there is no established conviction by final judgment for one of the  following grounds for any responsible person of the organization. Further, I declare that there  is no severe breach of regulations, which renders its integrity questionable: Participation in a  criminal organization, corruption, fraud, terrorist offences, money laundering or terrorist financ 

ing, child labour and other forms of trafficking in human beings. 

Optional exclusion grounds exist:  

Breach of social, labour or environmental law ☐ Yes ☐No Bankrupt ☐ Yes ☐No Insolvency ☐ Yes ☐No Guiltiness of grave professional misconduct ☐ Yes ☐No Occupational ban ☐ Yes ☐No Distortion of competition, bid rigging ☐ Yes ☐No Breach of confidentiality ☐ Yes ☐No 

I declare that the organization fulfilled all obligations of payments of taxes or social security  contributions. 

Moreover, in response of your letter of invitation to bid for the above contract, I, the under signed, hereby declare that all the works offered will be realized in accordance with Interna tional Rules against exploitation of child labour and gender discrimination, as well as in the  respect of basic social rights and working conditions. 

Name and Surname: __________________________________  

Signature: ___________________________________________ 

Duly authorized to sign this tender on behalf of:  

Name of company: _____________________________________________________ Place, date and stamp: _________________________________________________