Job Title: Admin & Finance Assistant                                                                          

Location: Gilgit, Pakistan

The Aga Khan Health Service, Pakistan (AKHS, P), part of the Aga Khan Development Network (AKDN), is one of Pakistan’s leading not-for-profit healthcare organizations. AKHS, P delivers quality healthcare services through an extensive network of hospitals, medical centers, health centers, and community-based programs across the country, with a strong focus on innovation, excellence, and patient-centered care.

The Aga Khan Health Service, Pakistan (AKHS, P) is seeking an experienced Admin & Finance Assistant, reporting to the Manager Support & Facility Management Services and Assistant Manager Finance.

Summary of the Role

The Admin and Finance Assistant assists with equipment requests, coordinates submissions to the purchasing unit, records and tracks data and supports supplies management for health facilities to ensure accurate financial documentation, prepares budget-related documents, provides updates on budgets and contributes to effective budget tracking and operational efficiency across the organization.

Key Responsibilities

• Prepares transportation for staff, visitors and guests and processes monthly utilization reports.
• Ensures that generator logbooks are analyzed and the data is recorded in the database.
• Provides requested parts for vehicles and generators and prepares data sheets for all repairs and maintenance.
• Coordinates fuel for vehicles and generators and prepares monthly consumption reports.
• Maintains stationery stock, manages the receipt and distribution to staff and departments and prepares monthly consumption reports.
• Supervises support staff (cleaners and cooks), prepares work rosters and monitors staff to ensure efficient and effective performance.
• Arranges and schedules appointments, plans meetings and takes detailed minutes.
• Processes administrative requests and queries.
• Develops and distributes emails, correspondence, memos, letters, and forms.
• Maintains the office building, electrical equipment and furniture.
• Ensures the updated record of assets.
• Ensures the conducting of the quarterly assets physical count of the respective unit and shares the report with his or her supervisor.
• Verifies daily financial documents and prepares vouchers.
• Ensures the completion of signature transactions according to the account charts.
• Assists in maintaining the filing systems.
• Records daily cash transactions in the cash book.
• Performs any other tasks as assigned by the Line Manager.

Eligibility Criteria

• B.Com or  BBA, or Finance related Degree, M.Com / MBA will be preferred. 
• 2 years experience, preferably within healthcare systems or large service organizations.
• Strong Interpersonal communication skills.
• Demonstrates clear and effective verbal and written communication skills; proficiency in local language is an advantage.
• Proficiency in MS Office applications; knowledge of MS Access is an advantage.
• Results-driven, ethical and adaptable professional with a strong service and stakeholder focus.
• Strong integrity with the sensitivity to manage confidential information.
• Demonstrates superior organizational skills and the agility to multitask and assume changing strategic responsibilities in a dynamic environment.
• Possesses strong integrity, intellectual humility and demonstrable expertise in navigating ambiguity and constant change.
• Shows resilience, flexibility and perseverance, especially during challenging periods.
• Culturally sensitive, inclusive and respectful of diverse populations, reflecting the global values of the AKDN.
• A deep passion and commitment to AKDN’s purpose, values and ethical framework.
• Flexibility to work as required to meet AKHS mandates.

How to Apply

Interested candidates are invited to submit their updated Curriculum Vitae (CV) through one of the following links by the closing date.

https://resume.brightspyre.com/

https://www.mansab.org/

Closing Date: September 20, 2026

Additional Information

1. AKHS is committed to stringent safeguarding principles and enforces a zero-tolerance stance towards behaviors inconsistent with institutional safeguarding principles. Successful candidates will be required to align with these standards and undergo a comprehensive background verification process including employment reference checks, safeguarding reference checks, credential verification, and employment history review.
2. AKHS is concerned about the climate and environmental crises we face and is doing everything possible to reduce our own impact, encouraging others to do the same, and advancing understanding in this field. AKHS has set itself the task of getting as close to net-zero carbon operations as possible by 2030. We expect all staff to contribute to achieving these aims in the context of their roles”.
3. Canvassing of any nature will lead to automatic disqualification.
4. Applicants must be legally eligible to work in Pakistan.
5. Please note that AKHS does not charge any fee at any stage of the recruitment process.
6. Aga Khan Health Service, Pakistan (AKHS, P) is an equal opportunity employer. Only shortlisted candidates will be contacted. The Institution reserves the right, in accordance with operational requirements, to shortlist candidates based on the qualifications, experience, competencies, and suitability relevant to the position. AKHS, P may, where operationally required, amend the number of positions, modify the eligibility criteria stated in the vacancy announcement, alter or cancel the recruitment process, in whole or in part, at any stage of the recruitment process, without re-advertisement. Due to the high volume of applications, individual feedback will not be provided.