Job Title : Assistant Director Administration

Location

Islamabad

Department:

Administration

Reporting to

Secretary General

Position Objectives:

Responsible for coordinating and supervising various administrative functions to ensure the efficient and effective operation of the organization. This role involves overseeing facilities management, resource allocation, personnel management, and ensuring compliance with organizational policies and regulatory requirements.

S.No

Specific Duties, Responsibilities, and Accountabilities:

Plan and coordinate administrative procedures and systems and devising ways to streamline processes

Assess staff performance and provide coaching and guidance to ensure maximum efficiency

Ensure the smooth and adequate flow of information within organization to facilitate other organizational operations

Monitor inventory of office supplies and purchase new material with attention to budgetary constraints.

Collaborate with department heads and senior management to ensure administrative support aligns with the organization's goals and priorities.

Organize and supervise other office activities (recycling, renovations, event planning etc.)

Plan and execute projects related to office improvements, relocations, or other operational changes.

Develop strategies in administrative manager functions to effectively run an organization. 

Oversee the procurement process for office supplies, equipment, and services, negotiating contracts and maintaining vendor relationships.

Review operations ensuring their compliance with policies and regulations

Manage schedules and deadlines٫ developing measures to optimize the processes

Organize facilities services٫ maintenance activities and tradespersons (e.g electricians)

Verifies that accurate room status information is maintained and properly communicated.

Coordinate and manage the allocation of resources such as office supplies, equipment, and facilities to support daily operations.

Maintaining confidentiality of sensitive and confidential information.

Remaining responsible for the day-to-day facilities operations including supervising the maintenance and alteration of office areas and equipment, purchasing office supplies, furniture, office equipment etc. for staff.

Any other task assigned by the Management

Education:

MBA/16 Years education in any discipline from HEC recognized Institution.

Experience:

5 years experience in administration management.

In dept knowledge of office management procedures, departmental and legal.

Familiarity with financial and facilities management project.

Knowledge & Skills

Good office Management Skills

Knowledge of Microsoft Office

Travelling : As and when required