Job Description

Position Title: Project Manager - CBP-KP
Reports To: CEO
Duty Station: CBP-KP Regional Office Peshawar
Unit: Programmes
Section: Protection

Summary of Key Functions

The Project Manager for CBP-KP will serve as the regional representative for the programme and be responsible for the overall management, planning, and implementation of project activities in the CBP-KP region. The role involves overseeing CBP Counselors, PWSN Counselors, the Skill Development Centre, Turkmen Carpet Weaving Centre and multiple field stations. The Project Manager ensures that all project activities are carried out efficiently, within budget and according to set timelines, while meeting community needs, donor requirements and targets. This role also includes managing the administrative and financial tasks related to the project and ensuring smooth coordination between regional teams and the Head Office.

Roles and Responsibilities

• Project Documentation and Reporting:
• Manage the overall project documentation and design a reporting framework in alignment with the project's goals and targets.
• Prepare and submit regular reports on project progress, including monitoring of activities, results and financials.
• Project Planning and Implementation:
• Develop and implement Detailed Implementation Plans (DIPs) for effective execution of project activities in line with the approved work plan and budget.
• Design, develop and conduct assessments, analysing the data collected and documenting lessons learned for future programming purposes.
• Assist the CEO in developing weekly and monthly work plans to ensure smooth project implementation.
• Team Leadership and Coordination:
• Supervise CBP Counselors, PWSN Counselors, Skill Development Centre staff, Turkmen Weaving Centre team, and field station teams.
• Ensure that each team member has clear roles and responsibilities and actively performs them.
• Provide technical support and guidance to field teams to improve programme quality and delivery.
• Quality Monitoring and Evaluation:
• Ensure project interventions are effectively implemented, monitored, and reported as per the work plan, budget, and donor requirements.
• Monitor project activities through regular site visits to ensure high-quality programme delivery.
• Ensure effective and accurate data management and reporting on project outcomes, both internally and externally.
• Financial and Administrative Oversight:
• Oversee financial tasks such as monitoring expenses, record keeping, float clearance, and ensuring all administrative procedures are followed in the field offices.
• Monitor project budgets to ensure that expenditures remain within the approved limits, and report any discrepancies.
• Capacity Building and Staff Development:
• Support staff development through training, ensuring that the project team is equipped with the necessary skills and knowledge.
• Develop and maintain a knowledge-sharing system within the team to ensure best practices and continuous improvement.
• Stakeholder Management:
• Establish and maintain positive relationships with stakeholders including beneficiaries, local authorities, and donors.
• Represent the project at coordination meetings, donor briefings, and relevant forums.
• Coordinate with the Head Office and other humanitarian agencies to ensure effective collaboration and integration of activities.
• Security and Compliance:
• Ensure the safety and security of staff and assets, providing attention to a safe working environment in line with security protocols.
• Ensure compliance with all organisational, donor, and governmental policies and guidelines.
• Reporting and Documentation:
• Ensure timely submission of all project-related reports to the Head Office in Islamabad.
• Document both qualitative and quantitative changes in the project through organisation’s interventions.
• Develop assessment reports on the humanitarian situation in the project areas, making recommendations for further interventions.
• Other Duties:
• Perform any other relevant tasks assigned by the CEO or supervisor.
• Support the administration of workshops, training sessions, and meetings as part of the project’s activities.

Key Qualifications and Skills

• Bachelor's degree in Social Sciences, Project Management or a related field (Master's degree preferred).
• At least 5-7 years of experience in project management, preferably in the humanitarian or development sector.
• Strong knowledge and experience in managing community-based programmes, including working with vulnerable groups.
• Experience in financial management and administrative tasks related to project implementation.
• Excellent leadership, communication, and interpersonal skills.
• Ability to handle complex situations and work under pressure.
• Familiarity with monitoring and evaluation tools, data management, and report writing.
• Fluency in English (both written and spoken); knowledge of local languages is a plus.
• Ability to travel frequently to project sites within the KP region.