This role is perfect for someone looking to apply their experience and strong understanding within an organization that is focused on helping to deliver 8 of the Sustainable Development Goals: (1) No Poverty; (2) Zero Hunger; (3) Quality Education; (5) Gender Equality; (12) Responsible Consumption and Production; (13) Climate Action; (15) Life on Land; and (17) Partnerships for the Goals

About Us

We are an international, inter-governmental organization that improves people’s lives worldwide by providing information and applying scientific expertise to solve problems in agriculture and the environment.

Our approach involves putting information, skills and tools into people’s hands. CABI’s 49 Member Countries guide and influence our work which is delivered by scientific staff based in our global network of centres.

CABI is the only organisation worldwide that incorporates a dedicated publishing arm and an independent science media organisation alongside conducting its own scientific research and applying practical expertise in digital and other approaches to reach farmers and other stakeholders. Our publications in applied life science – including world-leading databases, books, eBooks, compendia and internet resources – help scientists discover credible and authoritative outputs from around the globe. Our tools add insights to data and help people apply science to real- world problems.

We have over 500 staff based in 16 countries. We have offices in Brazil, China, Ghana, India, Kenya, Malaysia, Pakistan, Switzerland, Trinidad and Tobago, the UK, the USA and Zambia

You can learn more at:www.cabi.org

THE ROLE:

The selected candidate for this position would be responsible to provide assistance in Admin Functions of Field office under the guidance of Project Manager.

Key accountabilities

The selected candidate for Admin Assistant will be expected to provide assistance in Admin Functions within BCI Project with support from Project Manager. He/She will also be responsible but not limited to;

• Provide assistance to Project Manager for smooth functioning of Administrative tasks at field level
• Effective assistance in office tasks, such as filing, generating reports, setting up vendor meetings (when needed)
• Provide assistance in day to day admin tasks
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations
• Maintaining petty cash
• Updating office Asset record and share monthly reports with Administrative Officer
• Recording of administrative documents / files
• Ensuring effective filing system, inventory-tagging, stock registers and office equipment
• Provide assistance in organizing workshops, seminars, official meetings
• Assist in procurement of general items at field level
• Supervise facilities staff (Driver, Guards)
• Any other task assigned by the Administrative Officer / Line Manager

ABOUT YOU

• Strong organisational and learning skills.
• A team player with good interpersonal, communication and networking skills.
• Comfortable working on one’s own initiative as well as following advice.
• Robust with the operational grip and capacity to handle a demanding workload.
• Flexible and creative in planning and problem solving.
• Ability to perform an active role within the larger team.
• Possesses a full understanding of the organizational structure, policies and practices, and the impact on own area and the entire organization.
• Proficiency in the use of Microsoft programmes such as word, excel, PowerPoint.
• Able to communicate clearly and effectively with senior managers, both orally and in writing.
• Self-motivated

Education & Experience

• Minimum bachelor’s Degree in Management Sciences or related disciplines from a recognized University. However master degree will be an advantage.
• 3-4 years of experience in Admin functions with reputable National/International Organizations

Personal Characteristics

• Ability to perform an active role within team
• Ability to supervise support staff
• Proficiency in use of Microsoft programmes such as word, excel, PowerPoint
• Fluency in English, with excellent written and oral communication skills
• A self-paced and motivated individual
• Proven record of developing and implementing admin systems
• Strong organisational and learning skills.
• A team player with good interpersonal, communication and networking skills.
• Comfortable working on one’s own initiative as well as following advice.
• Robust with the operational grip and capacity to handle a demanding workload.
• Flexible and creative in planning and problem solving
• Good communication and interpersonal skills, Self-motivated, an enthusiastic team player.

ROLE DETAILS

HAY BAND: 2

Reporting to: Project Manager

Contract Duration: 11 months including 3 months’ probation period

Key Peer group: - Project Teams and Administrative Officer

Salary: 60,000 PKR (Gross)

Other Benefits: Health Insurance, Life Insurance, Pension allowance, EOBI, paid leaves. 

Benefits cost will be deducted from gross salary

NOTE 

This job description is not intended to be exhaustive. It is expected that the post holder and CABI will adopt a flexible attitude and accept that the duties may have to be varied according to circumstances, in particular changing corporate requirements and individual development needs. 

WHAT WE OFFER

We aim to recruit and retain passionate people who have the necessary skills, knowledge and commitment to help us achieve our mission. Our benefits are designed to make our lives easier, improve our work-life balance, save money and safeguard our well-being. They include:

• Competitive salaries;
• 26 days of annual leave, plus public holidays;
• Defined contribution pension scheme with employee contribution;
• A culture committed to being a fully inclusive, enjoyable and fulfilling place to work;
• An Employee Assistance Programme, with a full calendar of health and well-being initiatives;
• Flexible working options;
• Career development opportunities including internal promotions, mentoring and Development Bursary to visit another CABI centre;
• Health/Life insurance and long service awards.

EQUAL OPPORTUNITIES AND STATEMENT OF SAFEGUARDING:

  We are a thriving international organisation attracting a diverse range of talented people from around the world. Our staff currently comprises over 30 nationalities and as an equal opportunity’s employer we welcome applications from candidates irrespective of age, gender, race, colour, nationality, ethnic or national origin, disability, religion, sexual orientation or marital status. No applicant will be disadvantaged by conditions which cannot be shown to be justified and selection will be based on merit. CABI believes that everyone we come into contact with, regardless of age, gender identity, disability, sexual orientation or ethnic origin has the right to be protected from all forms of harm, abuse, neglect and exploitation which includes child safeguarding, adult safeguarding, and protection from sexual exploitation and abuse. CABI has a zero-tolerance approach to any attitudes or behaviors that put children or adults at risk of harm. Safeguarding concerns are acts of gross misconduct and are grounds for disciplinary action up to and including, dismissal and referral to relevant authorities for criminal prosecution.