Request for Quotes (RFQ)

Issued on:                               October 22,2024

Solicitation Number:               PI-BID/BHFA//Oct-2024/127

For:                                             BHF Lahore office Renovation work

Inquires Deadline:                   October 24, 2024 (3:00 PM)

Quotes Deadline:                    October 28, 2024 (4:30 PM)

Background

Pathfinder International currently seeks a firm to supply the below items.

S. No.	Description
1	Pathfinder International-BHF project intends to hire services of an eligible firm for the renovation of BHF Lahore office.

*Detailed Specifications are in ANNEX B: Bid Submission Form

Conditions

Mode of Transportation	☐          AIR ☐          OCEAN ☒          SURFACE/LAND
U.S. Flag Required	☐     YES      ☒        NO
Incoterm	☐ EXW   ☒  CIP  ☐   DAP  ☐  DDP
Destination Address	BHF office -Lahore
General Terms and Conditions	Copy enclosed (see Annex A)
, Other	☐    Partial quotes permitted. ☒    Partial quote not permitted.

Note: - Firms/consultant who made the BOQ will not be participate in this tender.

Quote Guidelines and Instructions

Please submit all quotes on company letterhead, using the Bid Submission Form in Annex B. All quotes must be valid for a minimum of [30] days and include a photo of the item requested.

Any deviations from the specifications should be noted clearly on the quote.

In addition, the cover page must include the following information:

• Business name, address, telephone and email

• Contact information.

• Type of Business

• Signature of authorized individual

Selection Criteria

                                     I.                    PASS/FAIL: Offeror bid must be valid for 30 days.

                                    II.                    PASS/FAIL: Offeror must have valid NTN (Active Taxpayer).

                                  III.                    PASS/FAIL: Two successfully executed purchase orders/contracts/completion certificates having value of each order PKR 0.5 million of similar nature  from the past are mandatory.

Offeror’s meeting the PASS/FAIL will be evaluated on below criteria.

Pathfinder will review and evaluate quotes submitted by the deadline according to the following criteria:

Criterion	Weight (%)
Price	70
Product Delivery	30
Total Weight	100

Supplier with a technically compliant offer and lowest CIP cost will be awarded [70] points. All other bidder’s scores will be decreased by 1% for every 1% increase in price from the lowest total price.

The requested item shall be ready for shipment within 2 weeks of issuance of contract. No credit will be given for earlier availability date. All bidders submitting a quote that meet the acceptable range shall receive [30] points. All other bidders scores will decrease by 1%.

Preference will be given to suppliers that are able to quote all items, however; multiple or no awards may be made.

Payment Terms

Payment will be made net 30 of commercial invoice and receipt of a Goods Receipt Note from end user.

GST Compliance

The project is eligible for a sales tax exemption. GST amount will be withheld, an exemption letter will be provided within 90 days upon receipt of the invoice. If the exemption letter is not provided within this timeframe, the withheld GST amount will be paid upon completion of the USAID compliance timeline of 90 days.

Arithmetic Errors

Arithmetical errors will be rectified on the following basis. If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected. If the Supplier does not accept the correction of the errors, its bid will be rejected.

Please send your queries at [email protected] by 3:00 PM Pakistani Time October 24, 2024, with a subject line: PI-BID/BHFA//Oct-2024/127: :  BHF Lahore Office Renovation work.

Terms

Pathfinder reserves the right to cancel this solicitation at any point and is under no obligation to issue a subcontract as a result of this solicitation.

Pathfinder will not reimburse any expenses related to the preparation of any proposal related materials or delivery.

The resulting Purchase Order is subject to the Terms and Conditions in Annex A.

Thank you,

Procurement Department

Pathfinder International