General Description:

The incumbent shall be responsible to assist oversee, ensures smooth procedures, and oversee the HR department’s day-to-day administrative tasks. The tasks include upgradation and execution of HR policies, support recruitment, day to day operations, employees’ requests and more. In short, the incumbent shall be providing support in maintaining the entire internal HR operations.

Principle Duties and Responsibilities: 

• Responsible for full functions of Human Resource Administration.
• Responsible for onboarding/offboarding of employees.
• Management of small and large events organized by the HR department i.e. Trainings, farewells, welcomes etc.
• Responsible for the full recruitment life cycle for the firm to include, but not limited to, sourcing, screening, interviewing, checking references and onboarding qualified candidates based on departmental needs and requests.
• Creation of pipeline and identification of passive and active candidates by leveraging a variety of recruitment resources such as job boards, social media, LinkedIn, resume databases, job fairs and referrals; communicates.
• Regularly provide guidance and assistance to job applicants in the navigation of the job application and selection process.
• Managing and delivering the day-to-day operations of assigned HR duties and tasks
• Supporting the implementation of ERP systems.
• Assisting in performance management processes including staff performance counseling and updating employment confirmation.
• Maintaining, updating, and filing of employment records in hard and soft form.
• Management and hiring of consultants.
• Drafting email announcements, preparing letters with regards to HR issues such as verification letter, visa application, letter of undertaking, testimonial, performance notice, warning letters, etc
• Handling employee queries. Primary contact for the employees that seeking support on HR processes, policies, etc
• Assisting in special projects as and when needed
• Preparing headcount, movement, turnover reports etc.
• Ensure all organizational policies and procedures are up to date and in line with the industry and best practices.
• Facilitates audits by providing records and documentation.
• Supporting in updating employees KPIs, regular performance evaluations of individual employees to measure their progress toward meeting goals and achieving objectives.   
• Any other task assigned by the Senior Manager HR and the Chief Executive Officer.

EEO STATEMENT:

Integrated into our shared values is LAS’s commitment to diversity and equal employment opportunity. All qualified applicants will receive consideration for employment regardless of sex, age, race, color, creed, religion, disability, sexual orientation, gender identity, or any other characteristics or conduct protected by law. LAS is committed to being an inclusive organization where all people are treated fairly, recognized for their individuality, promoted based on performance and encourage to strive to reach their full potential. We believe in understanding and respecting differences among all people. Every individual at LAS has an ongoing responsibility to respect and support a diverse environment.

Protection Against Sexual Exploitation and Abuse:

Legal Aid Society (LAS) is committed to the prevention and protection from all forms of sexual exploitation and abuse (SEA). LAS explicitly prohibits its

staff, associates, partners, consultants, or any other representatives associated with the delivery of its work from:

• Engaging in any form of sexual exploitation or abuse;
• Sexual activity with children (persons below the age of (18) irrespective of a mistaken belief of the age of the child which shall not amount to a defense);
• Exchange of money, employment, goods or services for sex, including sexual favors or other forms of humiliating, degrading or exploitative behavior, is prohibited. This includes any exchange of assistance that is due to beneficiaries of assistance;
• Sexual relationships between LAS staff and beneficiaries of assistance, since they are based on inherently unequal power dynamics, undermine the credibility and integrity of the work of LAS and are strongly discouraged. 

REQUIREMENTS

• At least bachelor’s degree in Human Resources, Public Administration, or related field of Social Science
• Candidates must possess minimum 3 to 5 years of experience in related field; specially recruitment/headhunting.
• Required advanced level of English, reading, writing for drafting of various reports.
• Exceptional MS Excel and presentation skills.
• Ability to work with people at all levels of an organization.
• Creative, energetic, ability to work independently with minimal supervision.
• Ability to work well in a team.
• Demonstrated flexibility, motivation, and maturity.
• Ability to work in a fast-paced environment.